Get the free GPC Administrative P-Card Procedures Manual

This manual provides guidelines and procedures for the use of the Purchasing Card (P-Card) program at Georgia Perimeter College, detailing how to obtain, use, and manage the P-Card for purchasing

How to fill out gpc administrative p-card procedures

How to fill out GPC Administrative P-Card Procedures Manual

1. Begin by reviewing the introduction section of the GPC Administrative P-Card Procedures Manual.
2. Familiarize yourself with the purpose and scope of the manual.
3. Go through the definitions and terms used throughout the manual.
4. Follow the step-by-step instructions for obtaining a P-Card, including eligibility requirements.
5. Complete the application form accurately and ensure all required documentation is attached.
6. Review the policies related to card usage, limits, and restrictions.
7. Understand the process for reconciliation of transactions and record-keeping.
8. Familiarize yourself with the procedures for reporting lost or stolen cards.
9. Seek guidance from your supervisor or the financial department if you have questions.
10. Submit the completed paperwork as per the guidelines outlined in the manual.

Who needs GPC Administrative P-Card Procedures Manual?

1. Employees who are responsible for making purchases on behalf of their department.
2. Administrative personnel who manage the procurement and financial processes.
3. Supervisors who oversee the use of the P-Cards in their teams.
4. Finance and accounting staff who handle transaction reconciliation and audits.
5. Any staff member needing to understand the policies and procedures related to P-Card usage.

People Also Ask about

How to use a government purchase card?

Card/account holders are designated by an agency to receive a GSA SmartPay® card/account. The card/account holder is responsible for: Securing the card/account. Maintaining records relating to all transactions.

How can a gpc card holder become eligible to make purchases up to $25,000?

How do I use a Government purchase card? Cardholders must send a written request to, and receive in return a written approval from their immediate supervisor and their approving official prior to making any purchase.

Can you use GPC for training?

5.04 Prohibited Purchases The purchase card must not be used for the following: • Long-term rental or lease of land or buildings of any type. Purchases of travel (airline, bus, boat, or train tickets) or travel-related expenses. Cash advances.

Which practice is prohibited when using a GPC?

All GPC cardholders can make purchases up to $ 2 5 , 0 0 0 outside of the United States and its jurisdictions. The cardholder must request a special authorization from his or her supervisor. The cardholder must apply to become an Ordering Officer.

When using a GPC, which of the following is a prohibited purchase?

Gift Certificates and Gift Cards. Buying gift certificates and cards is generally prohibited. Gift certificates and gift cards are considered cash advances and must not be purchased with the GPC, even to obtain items from merchants that do not accept the GPC.

What practice is prohibited when using a government purchase card?

The GPC may be used as the method of payment for commercial training requests using the SF 182, valued at or below $25,000, in lieu of an employee reimbursement by miscellaneous payment in ance with the procedures to directly pay the provider in DoD Financial Management Regulation (FMR) Volume 10, Chapter 12,

For pdfFiller’s FAQs

What is GPC Administrative P-Card Procedures Manual?

The GPC Administrative P-Card Procedures Manual is a comprehensive guide that establishes the policies, procedures, and best practices for the use of Government Purchase Cards (P-Cards) within an organization.

Who is required to file GPC Administrative P-Card Procedures Manual?

All personnel who are authorized to use a Government Purchase Card are required to adhere to the GPC Administrative P-Card Procedures Manual.

How to fill out GPC Administrative P-Card Procedures Manual?

Filling out the GPC Administrative P-Card Procedures Manual involves completing the specified forms according to the guidelines outlined in the manual, ensuring all necessary information is accurately provided.

What is the purpose of GPC Administrative P-Card Procedures Manual?

The purpose of the GPC Administrative P-Card Procedures Manual is to ensure proper use and management of purchase cards, promote accountability, and minimize the risk of misuse or fraudulent activities.

What information must be reported on GPC Administrative P-Card Procedures Manual?

The information that must be reported includes transaction details, cardholder information, approvals, and any discrepancies or issues related to P-Card transactions.