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KENYA PORTS AUTHORITYPROVISION OF EXTERNAL SECURITY SERVICESTENDER NO. PA/004/201718/TENDER DOCUMENTARY, 2017TABLE OF CONTESTABLE OF CONTENTS 2 Abbreviations and Acronyms 6 VISION, MISSION, & CORE
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How to fill out provision of external security

01
Start by gathering all the necessary information and documentation related to the external security that needs to be provisioned.
02
Review the requirements and guidelines provided by the relevant authorities or regulatory bodies.
03
Identify the specific security measures and solutions required based on the nature of the external security. This may include physical security, cybersecurity, or a combination of both.
04
Prepare a comprehensive plan or strategy outlining the steps to be taken and the resources needed to provision the external security.
05
Engage with qualified and reliable security service providers or vendors to implement the necessary security measures. This may involve hiring security personnel, deploying surveillance systems, installing access control systems, or implementing cybersecurity solutions.
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Ensure compliance with any legal or regulatory requirements related to the provision of external security. This may involve obtaining necessary permits or certifications.
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Regularly assess and review the effectiveness of the provisioned external security measures. Make any necessary adjustments or improvements to ensure ongoing safety and protection.
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Establish clear communication channels and protocols for reporting any security incidents or breaches that may occur.
09
Train and educate employees or individuals involved in the management or use of the external security measures to ensure proper understanding and adherence to security protocols.
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Document all procedures, protocols, and actions taken related to the provision of external security for future reference or audit purposes.

Who needs provision of external security?

01
Financial institutions such as banks, investment firms, or insurance companies require provision of external security to safeguard their assets, information, and customer data.
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Government organizations, including military facilities, diplomatic missions, or intelligence agencies, need provision of external security to protect national interests, classified information, and critical infrastructure.
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Large corporations and industrial facilities may require provision of external security to protect their physical assets, intellectual property, trade secrets, and sensitive business information.
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Event venues, stadiums, or concert halls may need provision of external security to ensure the safety and well-being of attendees.
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High-profile individuals such as politicians, celebrities, or executives may require provision of external security due to potential security threats or risks.
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Data centers or cloud service providers require provision of external security to ensure the confidentiality, integrity, and availability of stored data.
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Prisons, detention centers, or correctional facilities need provision of external security to prevent escapes, riots, or unauthorized access.
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Transportation hubs such as airports, seaports, or train stations require provision of external security to protect passengers, cargo, and infrastructure against potential threats or acts of terrorism.
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Residential complexes, gated communities, or condominiums need provision of external security to provide a secure living environment for residents and protect against unauthorized entry or criminal activities.

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Provision of external security refers to the measures and arrangements made to protect external assets or interests from potential risks or threats. This can include financial guarantees, insurance, or any collateral provided to safeguard against losses.
Typically, businesses or individuals engaged in activities that involve significant external risk, such as international trade or large investment projects, are required to file for provision of external security.
To fill out the provision of external security, one must complete the required forms with the necessary details, including the types of security being provided, the parties involved, and supporting documentation, ensuring all information is accurate and submitted by the deadline.
The purpose of provision of external security is to mitigate risk, protect financial interests, and provide assurance to stakeholders or regulatory bodies that adequate measures are in place to manage potential liabilities.
The reported information should includes details about the assets being secured, the nature and extent of the security provided, involvement of third parties, and any relevant terms and conditions.
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