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EXTERNAL BUSINESS ASSOCIATE ASSESSMENT FOR NC DHHSFor Use in Identifying HHS Business Associate Relationships with another State Government Department or a Public/Private ContractorSection One: IntroductionHIPAA
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How to fill out 12 business associate matrices

01
Step 1: Gather all necessary information and documents regarding the business associates you need to include in the matrices.
02
Step 2: Create a spreadsheet or use a template to organize the matrices.
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Step 3: Label each column with the relevant information, such as business associate name, contact information, services provided, and any other pertinent details.
04
Step 4: Identify the different categories or criteria you want to evaluate for each business associate. This can include factors like compliance with HIPAA regulations, security measures in place, and data breach response protocols.
05
Step 5: Assign a rating or score to each business associate based on their performance in each category. This can be a numerical scale or a simple assessment of whether they meet certain criteria.
06
Step 6: Fill out each cell in the matrices with the appropriate information and scores.
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Step 7: Review the completed matrices and ensure all information is accurate and up to date.
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Step 8: Use the matrices to compare and evaluate different business associates, helping you make informed decisions about partnerships and collaborations.

Who needs 12 business associate matrices?

01
Organizations and companies that work with multiple business associates, such as healthcare providers, insurance companies, or companies handling sensitive data, may require 12 business associate matrices.
02
Businesses that need to comply with HIPAA regulations and ensure their business associates are also compliant may find these matrices helpful.
03
Risk management professionals and compliance officers responsible for evaluating and monitoring business associate relationships can benefit from using the matrices.
04
Entities that want to assess and compare the performance and security measures of their business associates may use the matrices as a tool.

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The 12 business associate matrices refer to a set of tools or templates used to evaluate and manage the relationships and responsibilities between covered entities and their business associates under HIPAA regulations.
Covered entities, such as healthcare providers, health plans, and healthcare clearinghouses that engage business associates, are required to file the 12 business associate matrices.
To fill out the 12 business associate matrices, entities must identify their business associates, outline the services provided, assess privacy and security risks, and document compliance measures.
The purpose of the 12 business associate matrices is to ensure compliance with HIPAA regulations, to provide a clear understanding of responsibilities, and to mitigate risks associated with the handling of protected health information (PHI).
The information that must be reported includes the identity of business associates, nature of services, data access and use, risk assessments, and the specific provisions of business associate agreements.
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