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Annual General Meeting & Conference and Conference Thursday, May 24, 2012, to Friday, May 25, 2012, Novel Hotel Mississauga, Ontario Faxes TO: 18663521579 ATTENTION: AFM OperationsRegistration Form

How to fill out and pre-conference

How to fill out and pre-conference

1. Start by gathering all the necessary information for the pre-conference, such as the agenda, attendee list, and any materials or documents that need to be distributed.
2. Set up a designated area or room for the pre-conference. Make sure it is comfortable and equipped with all the necessary equipment, such as projectors, screens, and microphones.
3. Prepare the agenda and outline the topics that will be covered during the pre-conference. Make sure to allocate enough time for each topic and include any breaks or networking opportunities.
4. Invite the relevant stakeholders and attendees to the pre-conference. Send out formal invitations with all the necessary details, such as date, time, location, and any special instructions or requirements.
5. On the day of the pre-conference, arrive early to set up the venue and ensure everything is in order. Test all the equipment and make any necessary adjustments.
6. Start the pre-conference by welcoming the attendees and introducing yourself as the facilitator. Provide a brief overview of the purpose and objectives of the pre-conference.
7. Follow the agenda and facilitate discussions and presentations according to the planned schedule. Encourage active participation and engagement from the attendees.
8. During the pre-conference, take notes of any important points, decisions, or actions that need to be documented. Assign someone to record minutes or capture key takeaways.
9. After each session or topic, allow time for questions, comments, and discussions. Address any concerns or queries raised by the attendees.
10. Wrap up the pre-conference by summarizing the key highlights, decisions, and actions taken. Thank the attendees for their participation and provide any necessary follow-up instructions or next steps.
11. After the pre-conference, distribute the minutes or key takeaways to all the relevant stakeholders and attendees. Follow up on any outstanding tasks or actions as required.

Who needs and pre-conference?

1. Event Planners: Event planners who are organizing conferences or large-scale events often need pre-conferences to facilitate networking, discuss logistics, and align with speakers or sponsors.
2. Project Managers: Project managers may require pre-conferences to coordinate with team members, set expectations, and ensure everyone is on the same page before commencing a project or assignment.
3. Conference Speakers: Speakers who are presenting at conferences may benefit from pre-conferences to familiarize themselves with the event format, coordinate with other speakers, and clarify any logistical details.
4. Organizational Leaders: Leaders within an organization may arrange pre-conferences to gather input, discuss strategies, or align teams before major initiatives or decision-making processes.
5. Training Coordinators: Those responsible for coordinating training programs or workshops may use pre-conferences to brief facilitators, gather materials, and clarify any logistical or content-related details.

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What is an pre-conference?

A pre-conference is a meeting or event held prior to a main conference, intended for preparation, planning, or preliminary discussions related to the upcoming conference.

Who is required to file a pre-conference?

Those who are organizing the conference or who have a significant role in its planning, including speakers, sponsors, and attendees who need to register in advance.

How to fill out a pre-conference?

To fill out a pre-conference, provide necessary details such as your name, organization, contact information, and specific requirements or preferences related to the conference.

What is the purpose of a pre-conference?

The purpose of a pre-conference is to generate interest, facilitate networking, prepare for discussions, and ensure that all logistical details are in place before the main event.

What information must be reported on a pre-conference?

Information that must be reported includes attendee registration details, session topics, scheduling, speaker information, and any special requirements for the event.