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Title: Accommodating Persons with Limited English Proficiency (LEP)Facility:Date:I. PURPOSE STATEMENT:To develop effective guidelines, consistent with Section 504 of the Rehabilitation Act of 1973
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How to fill out ensuring language access for

01
Identify the target audience or community that requires language access.
02
Determine the languages that need to be supported for effective communication.
03
Ensure the availability of translated materials, such as forms, documents, and information, in the required languages.
04
Train staff members or hire interpreters and translators to assist with language interpretation and translation.
05
Implement language access policies and procedures to ensure consistent and fair treatment for individuals with limited English proficiency.
06
Establish a language access hotline or helpline to provide assistance and support to those who need it.
07
Regularly evaluate and update language access efforts based on feedback and changing needs of the community.

Who needs ensuring language access for?

01
Individuals with limited English proficiency
02
Immigrants and non-native English speakers
03
Tourists and visitors from foreign countries
04
Deaf and hard-of-hearing individuals
05
Migrant workers
06
Refugees and asylum-seekers
07
Patients in healthcare settings
08
Students in educational institutions
09
Workers in multilingual workplaces

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Ensuring language access is aimed at providing equal opportunity for individuals with limited English proficiency to access services and programs.
Organizations and agencies that receive federal funding or are subject to Title VI of the Civil Rights Act are required to file ensuring language access.
Filling out ensuring language access typically involves submitting a plan that outlines how the organization will provide language assistance services, identify language needs, and ensure meaningful access.
The purpose is to eliminate barriers to services for individuals who may not speak or understand English fluently, thereby promoting inclusivity and equality.
Organizations must report information on language assistance services provided, demographic data on clients served, and the effectiveness of these services.
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