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ATTENDANCE SHEET OF THE EXTRA ORDINARY GENERAL MEETING OF MEMBERS OF ????.(Company name) HELD ON (DAY), DATE AT Time AT .............. Presentable Designation SignatureDirector & MemberDirector &
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How to fill out extraordinary general meeting

01
Start by reviewing the agenda for the extraordinary general meeting.
02
Ensure that all necessary documents and materials are prepared for the meeting.
03
Inform the shareholders about the upcoming meeting, providing them with the relevant information and documentation.
04
Conduct the meeting, following the established procedures and ensuring that all points on the agenda are addressed.
05
Record minutes of the meeting, documenting the decisions and actions taken during the extraordinary general meeting.
06
Keep the shareholders informed about the outcomes of the meeting and any follow-up actions that may be required.

Who needs extraordinary general meeting?

01
Companies or organizations that require major decisions to be made outside of the normal course of business.
02
Shareholders or stakeholders who want to address specific issues or concerns that require a general meeting.
03
Corporations that need to amend their bylaws, approve important contracts or agreements, or make significant changes to their operations.
04
Entities facing financial difficulties or significant changes in ownership that necessitate decision-making by all shareholders.
05
Companies undergoing mergers, acquisitions, or other corporate restructuring activities may require an extraordinary general meeting to obtain shareholders' approval.

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An extraordinary general meeting (EGM) is a meeting of shareholders or members of a company or organization that is called to discuss specific issues that require immediate attention, rather than waiting for the regular annual general meeting.
Typically, the board of directors or management of a company may call for an extraordinary general meeting. Members or shareholders can also request an EGM if they meet certain criteria outlined in the company's bylaws.
To fill out an extraordinary general meeting, one must prepare a notice detailing the date, time, location, and agenda of the meeting, ensuring it complies with statutory requirements and is sent to all eligible participants within the specified notice period.
The purpose of an extraordinary general meeting is to discuss urgent matters that cannot wait until the next annual general meeting, such as changes to the company's articles of association, mergers, acquisitions, or other significant business decisions.
Key information that must be reported includes the agenda items to be discussed, voting outcomes for resolutions, attendance records, and any decisions made regarding company operations or governance.
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