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CITY OF TORTOLA CITY COUNCIL REGULAR MEETING AGENDA REGULAR MEETING WEDNESDAY, FEBRUARY 9, 2022 6:00 P.M.CITY HALL COUNCIL CHAMBERS 35 THIRD AVENUE TORTOLA, CA 96122COUNCILMEMBERS ATTENDING VIA TELECONFERENCE

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How to fill out councilmembers attending via teleconference

01

Ensure you have a reliable teleconference platform or software that supports multiple participants.

02

Create an agenda for the council meeting and include the teleconference details for attending members.

03

Inform the council members about the teleconference option and provide them with the necessary information, such as access codes or meeting IDs.

04

Train the council members on how to use the teleconference software if needed.

05

Remind the council members about the teleconference a few days before the meeting.

06

On the day of the meeting, set up the teleconference equipment, test the audio and video quality, and ensure that everything is working properly.

07

Start the teleconference at the designated time and ensure that all council members attending via teleconference are connected and able to participate.

08

During the meeting, manage the teleconference attendees, making sure everyone has a chance to speak and contribute to the discussion.

09

Record the teleconference, if permitted, for future reference or documentation purposes.

10

After the meeting, follow up with any necessary communication or documentation for the council members attending via teleconference.

Who needs councilmembers attending via teleconference?

01

Council members who are unable to physically attend the meeting due to distance or travel constraints.

02

Council members who are unable to leave their office or residence due to other commitments or circumstances.

03

Council members who are temporarily unavailable or on leave but still want to participate in the meeting.

04

Council members with health issues or disabilities that prevent them from attending in person.

05

Council members who prefer the convenience of attending via teleconference for personal or professional reasons.

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What is councilmembers attending via teleconference?

Councilmembers attending via teleconference refers to elected officials participating in meetings remotely, using telecommunications technology instead of being physically present.

Who is required to file councilmembers attending via teleconference?

Councilmembers who participate in meetings via teleconference are typically required to file documentation or a report regarding their attendance.

How to fill out councilmembers attending via teleconference?

To fill out the required forms, councilmembers need to provide their name, date of the meeting, method of attendance (teleconference), and any other relevant details as specified in the filing instructions.

What is the purpose of councilmembers attending via teleconference?

The purpose of councilmembers attending via teleconference is to ensure participation in meetings when physical attendance is not possible, allowing for flexibility and accessibility.

What information must be reported on councilmembers attending via teleconference?

The report must include the councilmember's name, the meeting date, the specific teleconference platform used, and confirmation of attendance.

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