Get the free I-9 Checklist

This document provides a checklist for employers to ensure compliance with Form I-9 requirements for employee information and verification.

How to fill out i-9 checklist

How to fill out I-9 Checklist

1. Obtain the I-9 form from the U.S. Citizenship and Immigration Services (USCIS) website or your employer.
2. Complete Section 1 of the form on your first day of work, providing your personal information, including name, address, date of birth, and citizenship status.
3. Present valid identification documents to your employer within three business days of your start date. Acceptable documents are listed on the I-9 form.
4. Your employer will complete Section 2 by verifying your identification documents and recording the details.
5. Both you and your employer must sign and date the form to confirm its accuracy.

Who needs I-9 Checklist?

1. All employers in the United States are required to complete the I-9 Checklist for each employee hired after November 6, 1986.
2. Any individual seeking employment in the U.S. must fill out the I-9 Checklist as part of the hiring process.

People Also Ask about

What receipts are acceptable for i-9?

Acceptable Receipts Receipt for a replacement of a lost, stolen, or damaged List A document. Form I-94 issued to a lawful permanent resident that contains an I-551 stamp and a photograph of the individual. Form I-94 with “RE” notation or refugee stamp issued to a refugee.

What is a preparer or translator for i-9?

You may ask someone to help you complete the form. Common examples are when you need the form. translated for you or need help writing in your information. The person who translates or completes the form for you must complete the “Preparer and/or Translator certification” on Form I-9.

What needs to be filled out on an I-9?

Both employees and employers (or authorized representatives of the employer) must complete the form. On the form, an employee must attest to their employment authorization. The employee must also present their employer with acceptable documents as evidence of identity and employment authorization.

What is the 72 hour rule for I-9?

An employee must complete Section 1 of Form I-9 by his or her first day of work. The employer must complete Section 2 of Form I-9 by the end of the third business day, or within 72 hours after employment commences, even if the employee is not scheduled to work for some or all of that period.

What happens if you don't complete I-9 within 3 days?

You may terminate an employee who fails to present acceptable documentation (or an acceptable receipt for a document) within three business days after the date employment begins. If you fail to properly complete Form I-9, you risk violating section 274A of the INA and may be subject to civil money penalties.

How to count 3 days for I-9?

Ensure that the employee completes Section 1. Complete Section 2 within three business days after the employee's first day of employment. If you hire an individual for less than three business days, complete Section 2 no later than the first day of employment.

What is the 3 day rule for E-Verify?

E-Verify cases must be created no later than the third business day after the employee starts work for pay.

What is the 3 day rule for i9?

You may terminate an employee who fails to present acceptable documentation (or an acceptable receipt for a document) within three business days after the date employment begins. If you fail to properly complete Form I-9, you risk violating section 274A of the INA and may be subject to civil money penalties.

For pdfFiller’s FAQs

What is I-9 Checklist?

The I-9 Checklist is a form mandated by the U.S. Citizenship and Immigration Services (USCIS) that employers must use to verify the identity and employment authorization of individuals hired for employment in the United States.

Who is required to file I-9 Checklist?

All employers in the United States are required to file the I-9 Checklist for each employee they hire, regardless of the employee's nationality or citizenship status.

How to fill out I-9 Checklist?

To fill out the I-9 Checklist, employers and employees must complete sections of the form that require information such as the employee's personal details, the documentation proving identity and work authorization, and signatures from both the employer and employee.

What is the purpose of I-9 Checklist?

The purpose of the I-9 Checklist is to ensure that all employees hired in the United States are legally eligible to work and to prevent the hiring of undocumented workers.

What information must be reported on I-9 Checklist?

The I-9 Checklist requires reporting of the employee's name, address, date of birth, Social Security number, citizenship or immigration status, and the details of the documentation used to establish identity and employment authorization.