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JORDAN SCHOOL DISTRICT Anthony A. Godfrey, Ed.D., Superintendent of Schools7387 South Campus View Drive, West Jordan, UT 84084SUMMARY OF AWARDINFORMATION SYSTEMSJANUARY 25, 2022School or DepartmentDateItems

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How to fill out district contracts - purchasing

01

Start by reviewing the district contract template provided by the purchasing department.

02

Familiarize yourself with the terms and conditions specified in the contract.

03

Decide which district goods or services you require and gather all necessary information.

04

Contact the relevant vendors or suppliers to obtain quotes or proposals.

05

Evaluate the quotes received, considering factors such as price, quality, and delivery terms.

06

Select the vendor that best meets your requirements and negotiate any necessary changes or additions to the contract terms.

07

Ensure all required paperwork, such as purchase orders or requisition forms, are completed accurately.

08

Obtain any required approvals from supervisors or higher authorities.

09

Sign the contract and ensure all parties involved receive a copy.

10

Monitor and track the contract performance and compliance throughout its duration.

11

Communicate any issues or concerns to the purchasing department and work together to resolve them.

12

Close out the contract once all goods or services have been received and any outstanding matters have been resolved.

Who needs district contracts - purchasing?

01

District contracts - purchasing is relevant for any individual or department within the district that requires goods or services from external vendors or suppliers.

02

This includes various departments such as administration, facilities management, technology, transportation, and more.

03

Additionally, school boards, district committees, and other entities within the district may also need to engage in purchasing contracts.

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What is district contracts - purchasing?

District contracts - purchasing refer to agreements entered into by a school district for the acquisition of goods and services necessary for its operations.

Who is required to file district contracts - purchasing?

All school districts and their officials who enter into purchasing contracts are required to file district contracts - purchasing.

How to fill out district contracts - purchasing?

To fill out district contracts - purchasing, complete the designated forms with accurate information regarding the contract, parties involved, items purchased, and pricing details.

What is the purpose of district contracts - purchasing?

The purpose of district contracts - purchasing is to ensure transparency, accountability, and compliance with regulatory requirements in the procurement process.

What information must be reported on district contracts - purchasing?

Information required includes the contract value, description of goods or services, vendor information, date of contract, and any amendments made.

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