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City of Joburg Property Company SOC Ltd. Supply Chain ManagementOPEN REQUEST FOR QUOTATION PROCESS NAME OF SERVICE PROVIDER: ___ REQUEST FOR QUOTATIONS FOR GOODS AND SERVICES AT JPC REQUEST FOR QUOTATIONS

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How to fill out request for quotations rfq

01

Research the products or services you need to procure.

02

Identify potential suppliers or vendors who provide these products or services.

03

Prepare a detailed description of your requirements, including specifications, quantities, and delivery schedules.

04

Create a formal RFQ document, including a cover letter, instructions, terms and conditions, and any other necessary information.

05

Send the RFQ to the selected suppliers or vendors.

06

Set a deadline for submissions and specify the format for responses (e.g., email, online portal, etc.).

07

Evaluate the received quotes based on factors like price, quality, delivery time, and supplier qualifications.

08

Negotiate with potential suppliers to get the best possible terms.

09

Select the most suitable supplier based on your evaluation and negotiate final terms.

10

Issue a purchase order or contract to the chosen supplier.

11

Monitor the fulfillment of the purchase order or contract to ensure compliance with the agreed terms.

12

Maintain a record of the RFQ process, including communications, quotes, and final agreements.

Who needs request for quotations rfq?

01

Organizations or individuals who need to procure products or services from external suppliers or vendors.

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What is request for quotations rfq?

A Request for Quotations (RFQ) is a procurement process where an organization invites suppliers to provide pricing and terms for specified goods or services.

Who is required to file request for quotations rfq?

Typically, organizations or businesses looking to purchase goods or services in bulk are required to file an RFQ.

How to fill out request for quotations rfq?

To fill out an RFQ, the requester should specify the required goods or services, detail the quantity, set a deadline for responses, and include any relevant terms and conditions.

What is the purpose of request for quotations rfq?

The purpose of an RFQ is to gather competitive bids from suppliers, ensuring the organization receives the best price and terms for their needs.

What information must be reported on request for quotations rfq?

An RFQ should include details such as item descriptions, quantities, specifications, delivery timelines, and the submission deadline for quotes.

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