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Parliament Buildings, Presidential Way, Private Bag B362, Capital City, Lilongwe 3 Telephone: 773566/773 208/773 740 Fax: 774196/771 340 Email: parliament@parliament.gov.mwREQUEST FOR QUOTATION Procurement

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How to fill out request for quotation procurement

01

Start by gathering all the necessary information about the products or services you require for procurement.

02

Prepare a list of specifications or requirements for the goods or services, including quantities.

03

Identify potential suppliers or vendors who are capable of meeting your procurement needs.

04

Draft a formal Request for Quotation (RFQ) document that outlines the details of your procurement request.

05

Include a clear statement of the desired delivery timeline and any other important terms or conditions.

06

Attach the list of specifications or requirements to the RFQ document.

07

Distribute the RFQ to the selected suppliers or vendors via email or a procurement platform.

08

Set a reasonable deadline for the suppliers to submit their quotations.

09

Review the received quotations and evaluate them based on price, quality, and other relevant factors.

10

Select the supplier or vendor that offers the best combination of price and quality for your procurement needs.

11

Notify the selected supplier and proceed with negotiating and finalizing the procurement contract.

12

Document the entire procurement process for future reference and audit purposes.

Who needs request for quotation procurement?

01

Any organization or individual who requires goods or services through a competitive bidding process can benefit from using a Request for Quotation (RFQ) procurement. This can include government agencies, businesses, non-profit organizations, and individuals who want to compare prices and choose the most suitable supplier or vendor for their procurement needs.

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What is request for quotation procurement?

Request for quotation (RFQ) procurement is a process where a buyer solicits price quotes from suppliers for specific goods or services. It allows buyers to compare prices and terms to select the best offer.

Who is required to file request for quotation procurement?

Organizations and individuals seeking to procure goods or services in a competitive manner are required to file a request for quotation procurement. This includes government agencies, businesses, and non-profits.

How to fill out request for quotation procurement?

To fill out a request for quotation procurement, specify the goods or services needed, include detailed specifications, outline terms and conditions, and provide a deadline for responses from suppliers.

What is the purpose of request for quotation procurement?

The purpose of request for quotation procurement is to obtain competitive pricing and terms from multiple suppliers, ensuring the buyer can make an informed purchasing decision.

What information must be reported on request for quotation procurement?

The request for quotation procurement must report information including item descriptions, quantities, required delivery dates, evaluation criteria, and any relevant legal or compliance requirements.

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