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City Power Johannesburg40 Heron mere Road PO B Box 38766 Reuben Loosens Johannesburg 2016Tel +27(0) 11 490 7000 Fax +27(0) 11 490 7590www.city power.co.city POWER JOHANNESBURG Bidders are hereby invited

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How to fill out request for quotation for

01

Start by gathering all the necessary information about the product or services you require.

02

Identify the suppliers or vendors you want to send your request for quotation (RFQ) to.

03

Create a formal document or email specifically for the RFQ, mentioning the purpose and deadline for submitting quotations.

04

Clearly state the specifications, quantities, and any specific requirements or customization needed for the product or service in the RFQ.

05

Provide a detailed description of the desired terms and conditions, including payment terms, delivery schedule, warranties, etc.

06

Include any necessary documents or attachments that suppliers may need to refer to while preparing their quotations.

07

Ensure that the RFQ includes your contact information, so suppliers can easily reach out for any clarifications or additional information.

08

Double-check the RFQ for accuracy and completeness before sending it to the selected suppliers.

09

Send the RFQ to the suppliers through email or any preferred method of communication.

10

Follow up with the suppliers to confirm receipt of the RFQ and address any queries or concerns they may have.

11

Set a deadline for suppliers to submit their quotations and clearly communicate this deadline in the RFQ.

12

Evaluate the received quotations based on factors such as price, quality, delivery timeline, supplier reputation, etc.

13

Select the most suitable quotation and notify the chosen supplier.

14

Finalize the terms of the agreement with the selected supplier and ensure all parties are in agreement before proceeding.

15

Keep a record of the RFQ, quotations received, and the final agreement for future reference and documentation purposes.

Who needs request for quotation for?

01

Businesses or organizations that require products or services from external suppliers or vendors often need a request for quotation (RFQ).

02

Procurement departments or purchasing teams within companies commonly use RFQs to gather pricing and other information from potential suppliers.

03

Contractors or builders may need RFQs to estimate costs and gather details from subcontractors for specific project requirements.

04

Manufacturers seeking raw materials or components for their production processes can utilize RFQs to source suppliers.

05

Government agencies or non-profit organizations may issue RFQs to select vendors for various projects or services.

06

Individuals or small businesses looking for specialized products or services may also benefit from submitting RFQs to compare options and make informed decisions.

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What is request for quotation for?

A request for quotation (RFQ) is a document used to solicit price quotes from suppliers for specific goods or services.

Who is required to file request for quotation for?

Businesses or organizations seeking to purchase goods or services typically file a request for quotation.

How to fill out request for quotation for?

To fill out a request for quotation, include details such as the description of the items or services needed, quantities, specifications, and submission deadlines.

What is the purpose of request for quotation for?

The purpose of an RFQ is to compare costs and terms from different suppliers to make informed purchasing decisions.

What information must be reported on request for quotation for?

Key information includes item descriptions, quantities, delivery timelines, contact information, and any special terms or conditions.

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