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Everyone Counts 2020: Third Nationally Coordinated Point in Time CountSurvey Forms This document includes recommended survey templates, including screening tools, tally sheets and survey forms for

How to fill out point-in-time count toolkit

How to fill out point-in-time count toolkit

1. Gather all the necessary materials for the point-in-time count toolkit, including forms, pens, clipboards, and any additional equipment or resources.
2. Train volunteers or staff members on how to properly use the point-in-time count toolkit and collect accurate data.
3. Plan a specific time and date for conducting the point-in-time count and ensure all volunteers or staff members are available during that time.
4. Determine the geographic area or areas that will be covered during the count and create a map or list of locations to visit.
5. Divide volunteers or staff members into teams and assign specific areas or locations to each team.
6. Provide each team with a copy of the point-in-time count toolkit and ensure they understand how to fill out the forms and record data accurately.
7. Conduct the point-in-time count by visiting each location or area and using the toolkit to gather necessary information about homeless individuals or families.
8. Encourage volunteers or staff members to engage in respectful and non-intrusive conversations with homeless individuals if appropriate and if time permits.
9. Ensure all collected data is securely stored and properly documented for analysis and reporting purposes.
10. After completing the count, compile all the data and analyze the findings to gain insights into the homeless population in the targeted area or areas.

Who needs point-in-time count toolkit?

1. Organizations or agencies working on homelessness-related issues.
2. Government departments or agencies responsible for addressing homelessness.
3. Researchers or academic institutions studying homelessness and its impact.
4. Non-profit or community-based organizations providing services to homeless individuals or families.
5. Advocacy groups or initiatives focused on raising awareness about homelessness.

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What is point-in-time count toolkit?

The point-in-time count toolkit is a set of resources and guidelines designed to assist organizations and localities in conducting a count of homeless individuals on a specific night, aimed at capturing the scope of homelessness in a community.

Who is required to file point-in-time count toolkit?

Entities that receive federal funding for homelessness assistance, including Continuums of Care (CoCs) and Homeless Management Information Systems (HMIS) operators, are typically required to file the point-in-time count toolkit.

How to fill out point-in-time count toolkit?

To fill out the point-in-time count toolkit, organizations should gather data on the number of homeless individuals counted on the designated night, complete the required sections of the toolkit, and ensure all data is accurate and submitted according to guidelines provided.

What is the purpose of point-in-time count toolkit?

The purpose of the point-in-time count toolkit is to standardize the process of counting homeless individuals, improve data quality, and help communities understand the size and characteristics of the homeless population, which informs policy and resource allocation.

What information must be reported on point-in-time count toolkit?

Reported information must include the number of individuals counted, demographic details (such as age and gender), living situation (sheltered or unsheltered), and any special needs or vulnerabilities of the population observed.