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This document can be made available in other accessible formats as soon as practicable and upon request.Staff ReportPlanning & Development Services Planning Division Report To: Meeting Date: Report

How to fill out making documents accessible

How to fill out making documents accessible

1. Provide alternative text for images: Alt text should describe the content or function of images for users who cannot see them.
2. Use headings and subheadings: Properly structured headings help users easily navigate through the document and understand its organization.
3. Add descriptive hyperlinks: Instead of using unclear hyperlink text like 'Click here', use descriptive text that indicates the destination of the link.
4. Ensure proper color contrast: Use colors with sufficient contrast to ensure readability for users with visual impairments.
5. Use accessible fonts and formatting: Select fonts that are easy to read and avoid excessive formatting that may hinder accessibility.
6. Include alternative captions for multimedia: Provide captions or transcripts for audio or video content to make it accessible to users with hearing impairments.
7. Use tables properly: Provide table headings, summaries, and descriptions to make the content within tables understandable.
8. Create accessible forms: Use proper labels, instructions, and form elements to make forms accessible and easily understandable for all users.
9. Ensure a logical reading order: Arrange the content in a logical order so that it can be easily followed by users who rely on assistive technologies.
10. Test accessibility with assistive technologies: Always test the document's accessibility by using screen readers or other assistive technologies to ensure compatibility and proper functionality.

Who needs making documents accessible?

1. Anyone who creates or shares documents online or offline needs to make them accessible.
2. This includes but is not limited to government agencies, educational institutions, businesses, content creators, and individuals.
3. Ensuring accessibility allows people with disabilities to access and understand the information present in the documents, promoting inclusivity and equal access to information.

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What is making documents accessible?

Making documents accessible refers to the process of ensuring that important documents, such as legal and financial reports, are available to all relevant stakeholders and can be easily understood.

Who is required to file making documents accessible?

Organizations, companies, and individuals involved in regulated activities, such as financial institutions and public companies, are typically required to file documents that comply with accessibility standards.

How to fill out making documents accessible?

Filling out making documents accessible involves providing clear and concise information, adhering to established guidelines, and utilizing formats that can be read by diverse audiences, including those with disabilities.

What is the purpose of making documents accessible?

The purpose of making documents accessible is to ensure that all individuals, regardless of their abilities, can understand and utilize the information effectively, thereby promoting transparency and inclusion.

What information must be reported on making documents accessible?

Information that must be reported typically includes document titles, summaries, accessibility features, and compliance statements with relevant laws or standards.