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Ares ISMEA.c(2023)11504430 October 2023EUROPEAN INNOVATION COUNCIL AND SMEs EXECUTIVE AGENCY (ISMEA)RECORD OF PERSONAL DATA PROCESSING ACTIVITY Based on Article 31 of the Regulation (EU) 2018/17251
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How to fill out data protection notice for

01
Begin by specifying the name and contact details of the organization responsible for data processing.
02
Provide a brief introduction explaining the purpose of the data protection notice.
03
Clearly state the personal data collected and processed by the organization.
04
Mention the legal basis for processing the personal data.
05
Explain the purposes for which the data is being collected and processed.
06
Describe the recipients or categories of recipients with whom the data may be shared.
07
Inform individuals about their rights regarding their personal data.
08
Include information about the storage period for the personal data.
09
Explain the measures taken to protect the security and confidentiality of the personal data.
10
Provide contact details for individuals to exercise their rights or make inquiries regarding their personal data.

Who needs data protection notice for?

01
Any organization that processes personal data needs to provide a data protection notice.
02
This includes both public and private organizations, regardless of their size or industry.
03
Individuals have the right to be informed about how their personal data is being processed,
04
and a data protection notice helps fulfill this requirement and ensures transparency.
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The data protection notice is intended to inform individuals about how their personal data will be collected, used, and protected by organizations.
Organizations that handle personal data of individuals are required to file a data protection notice.
To fill out a data protection notice, organizations should provide clear and concise information about their data collection practices, including the purpose of data processing, retention period, and individuals' rights.
The purpose of the data protection notice is to ensure transparency and inform individuals of their rights regarding their personal data.
The data protection notice must report information such as the identity of the data controller, the purpose of data processing, data retention periods, and individuals' rights.
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