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SHARED SERVICES CANADA Request for Quotation for MilDefRW14 15.6 FullRuggedized Notebooks or equivalent for the Department of National Defense Solicitation No.2BH195623/ADateAugust 11, 2021GCDocs
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How to fill out procurement at shared services

01
Determine the type of procurement needed (e.g. goods, services, or works).
02
Gather all necessary documentation and information related to the procurement, such as specifications, contracts, and budgets.
03
Identify the appropriate procurement method to use, such as open tender, restricted tender, or direct contracting.
04
Draft the procurement documents, including the invitation to tender, contract terms, and evaluation criteria.
05
Advertise the procurement opportunity to potential suppliers through various channels, such as a procurement portal or industry publications.
06
Manage the tender process by receiving and evaluating bids, conducting negotiations if necessary, and selecting the most suitable supplier.
07
Finalize the procurement by negotiating and signing the contract with the chosen supplier.
08
Monitor and manage the performance of the procurement contract, ensuring compliance with terms and conditions.
09
Keep thorough records of the procurement process for auditing and reporting purposes.
10
Continuously review and improve the procurement process to enhance efficiency and effectiveness.

Who needs procurement at shared services?

01
Organizations and businesses that require a centralized and standardized approach to procurement.
02
Companies or government agencies with multiple departments or locations that can benefit from shared services.
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Entities aiming to streamline and optimize procurement processes to achieve cost savings and operational efficiencies.
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Enterprises that deal with a high volume of procurement activities and need to ensure transparency and compliance.
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Any organization that wants to leverage the expertise and specialized resources of a central procurement function.
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Procurement at shared services refers to the process of acquiring goods and services in a centralized manner to streamline operations, reduce costs, and improve efficiency across different departments or units within an organization.
Typically, all departments or units within the organization that engage in purchasing activities are required to file procurement at shared services.
To fill out procurement at shared services, users must complete the designated procurement forms with accurate details regarding the items or services being procured, including descriptions, quantities, and vendor information, and submit them through the established submission process.
The purpose of procurement at shared services is to enhance cost efficiency, ensure compliance with procurement policies, and maintain control over spending by centralizing purchasing functions.
Required information typically includes item descriptions, quantities, estimated costs, vendor details, and justification for the purchase.
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