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MINUTES OF THE TOWN COUNCIL MEETING OF GARDEN CITY, State Garden City Town Council held their regularly scheduled meeting on Thursday, November 21, 2019, at the Garden City Lake view Building located
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01
Start by obtaining the official form or template for recording town council members present.
02
Write the date and time of the meeting at the top of the form.
03
Create a table with columns for council member names and a checkbox or space to mark their attendance.
04
List the names of all the council members in the left-hand column.
05
As council members arrive and are present, mark a check in the corresponding checkbox or write 'Present' in the space provided.
06
If any council members are absent, leave their checkbox empty or write 'Absent' or 'Not Present'.
07
Double-check the form for accuracy and legibility before finalizing it.
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Save the completed form for record-keeping purposes.

Who needs town council members present?

01
Town councils or local government authorities usually require town council members to be present at their meetings.
02
The presence of town council members is necessary to ensure the quorum is met and decisions can be made legally.
03
Other town council members may need to refer to the attendance records to keep track of who was present at each meeting.
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Additionally, the community or constituents who are affected by the decisions made by the town council might be interested in knowing which members were present during specific meetings.

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Town council members present refer to the local officials who are actively participating in a town council meeting, indicating their attendance and involvement in local governance.
Typically, the town clerk or designated administrative staff is required to file the attendance records of town council members present during meetings.
To fill out the town council members present, list the names of each member in attendance, date of the meeting, and any relevant details such as absences or late arrivals.
The purpose is to maintain an official record of attendance, ensure quorum is met, and document participation in local government proceedings.
Information that must be reported includes the names of council members present, date of the meeting, time of the meeting, and any absences or reasons for absence.
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