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STATE OF NEW JERSEY STATE RECORDS COMMITTEE PO BOX 661, TRENTON, NJ, 086250661 609.777.1020 www.treas.state.nj.usAGENDA STATE RECORDS COMMITTEE December 21, 2023 10:00 Allocation:Online/Teleconference

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How to fill out njdarm records retention schedule

01

To fill out NJDARM Records Retention Schedule, follow these steps:

02

Start by reviewing the NJDARM General Retention Schedule to understand the categories and types of records that should be included.

03

Identify the records that your organization generates or maintains. Categorize them based on their function or purpose.

04

Refer to the retention periods mentioned in the General Retention Schedule for each category of records. The retention periods specify how long certain records should be retained before they can be disposed of.

05

For each category, determine the format of the records (physical or electronic) and note down any specific requirements or exceptions mentioned.

06

Create a spreadsheet or document to list all the categories, record types, and their corresponding retention periods.

07

Fill out the document by entering the relevant information for each category and record type. Include any additional notes or comments as necessary.

08

Once completed, review the filled-out document for accuracy and completeness.

09

Obtain any required approvals or signatures according to your organization's internal procedures.

10

Store the NJDARM Records Retention Schedule in a secure location accessible to relevant personnel.

11

Remember to periodically review and update the schedule to ensure compliance with any changes in regulations or organizational needs.

Who needs njdarm records retention schedule?

01

Any organization that generates or maintains records in New Jersey needs the NJDARM Records Retention Schedule.

02

This includes government agencies, businesses, non-profit organizations, educational institutions, healthcare facilities, and more.

03

The schedule provides guidelines for proper management of records, ensuring legal compliance, efficient retrieval, and disposal of records when they are no longer needed.

04

Following the NJDARM Records Retention Schedule helps organizations maintain transparency, accountability, and efficient information governance.

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What is njdarm records retention schedule?

The NJDARM records retention schedule is a guideline that outlines how long records should be retained by agencies before being disposed of or archived.

Who is required to file njdarm records retention schedule?

All state agencies, local governments, and entities that create and manage public records in New Jersey are required to file the NJDARM records retention schedule.

How to fill out njdarm records retention schedule?

To fill out the NJDARM records retention schedule, you will need to provide details on the types of records you have, the retention period for each, and any specific legal requirements that apply.

What is the purpose of njdarm records retention schedule?

The purpose of the NJDARM records retention schedule is to ensure that records are maintained for a necessary period for legal, administrative, and historical purposes while also promoting efficient records management.

What information must be reported on njdarm records retention schedule?

Information that must be reported includes the type of record, retention period, date of creation, and any relevant legal citations or regulations.

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