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Appendix 2. Explanation of Database Fields and Disclaimer 1Appendix 2. Explanation of Database Fields and Disclaimer The database in appendix 1A is a compilation of encounters of aircraft with volcanic

How to fill out explanation of database fields

1. Start by understanding the purpose of the database fields. It is important to have a clear understanding of what each field represents and how it relates to the overall database structure.
2. Identify the target audience who will be using the database and requiring explanations for the fields. This can include database administrators, developers, data analysts, or even end-users who are not familiar with the technical aspects of the database.
3. Use a clear and concise language when writing the explanations. Avoid technical jargon and acronyms that may not be easily understood by the target audience. Instead, provide simple and straightforward explanations that can be easily comprehended.
4. Include a brief description of each field, explaining its purpose and the type of data it stores. For example, if a field stores customer names, mention that it is a text field designed to hold alphanumeric characters for identifying individuals.
5. If any validation rules or constraints are applied to a field, make sure to mention them in the explanation. This can include restrictions on data types, formats, or maximum/minimum values.
6. Consider including examples or sample data to further clarify the purpose of the fields. This can help the audience visualize how the field should be populated and what kind of information it should contain.
7. Document any relationships or dependencies between fields. If a particular field relies on another field for its value, explain this relationship to provide a comprehensive understanding of the database structure.
8. Regularly review and update the explanations as the database evolves or new fields are added. Keeping the explanations up-to-date ensures that users always have accurate and relevant information.

Who needs explanation of database fields?

1. Database administrators: They need to understand the purpose and data stored in each field for effective management and troubleshooting.
2. Developers: They require the explanations to accurately interpret and utilize the database fields in their application code.
3. Data analysts: They rely on proper field explanations to correctly interpret and analyze data in the database.
4. End-users: Non-technical users may need explanations to understand the meaning and use of the fields when accessing the database.

By following these guidelines and considering the target audience, you can provide comprehensive and useful explanations for database fields that cater to the needs of different users.

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