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BOARD OF TRUSTEES REGULAR MEETING | March 15, 2022 | 3:00 PM Hybrid Regular Meeting: Culinary Room (I108) / Zoom link: https://rtcedu.zoom.us/j/6959649663 Join by phone: +1 253 215 8782 US (Tacoma)
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01
To fill out notation of quorum, follow these steps:
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Start by writing the name or title of the meeting or assembly at the top of the quorum notation.
03
State the date and location of the meeting.
04
Identify the organization or group for which the quorum notation is being filled out.
05
List the names of the members or attendees who are present at the meeting.
06
Indicate the number of members or attendees required for quorum.
07
If the quorum is met, write 'quorum present'. If the quorum is not met, state 'quorum not present'.
08
Sign and date the quorum notation to validate it.
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Optionally, include any additional notes or explanations regarding the quorum.
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Keep a copy of the quorum notation for future reference or documentation.

Who needs notation of quorum?

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Notation of quorum is needed by organizations, committees, and groups that hold meetings or assemblies.
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It is used to document and determine the presence of a quorum, which is the minimum number of members required for the meeting to make decisions or take actions.
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Having a quorum is essential for ensuring the validity and legitimacy of the meeting's outcomes.
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Notation of quorum is a formal record that indicates whether a sufficient number of members are present to conduct business in a meeting.
The secretary or designated officer of the organization holding the meeting is typically required to file the notation of quorum.
To fill out the notation of quorum, include the date of the meeting, the names of members present, the total number of members required for a quorum, and confirmation that a quorum is present.
The purpose of notation of quorum is to provide a legal record that a quorum was met, ensuring that decisions made during the meeting are valid.
The notation must report the date, time, location of the meeting, the names of members present, the total membership, and whether a quorum was established.
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