Get the free Sole Source Justification Form - August 2023

Revised August 2023Sole Source Purchase Justification and Approval Form StormwaterDepartment: Purchased by:Date:1/8/24Available for all departments as neededItem(s) to be purchased: Check if:Landfill

How to fill out sole source justification form

How to fill out sole source justification form

1. Start by identifying the sole source justification form. Usually, this form is provided by the purchasing department of the organization.
2. Read the instructions carefully to understand the purpose and requirements of the form.
3. Fill out the basic information section of the form, including your name, contact details, and the relevant project or procurement details.
4. Clearly state the reason why the goods or services you are procuring can only be obtained from a single source. Provide detailed explanations and any supporting documents if necessary.
5. Explain any potential alternatives that were considered and the reasons why they were not feasible or suitable.
6. Provide a thorough cost and price analysis to justify the reasonableness of the pricing for the sole source procurement.
7. Obtain the necessary approvals and signatures from the appropriate individuals or departments within the organization.
8. Review the completed form to ensure all required information is provided and all sections are accurately and comprehensively filled out.
9. Submit the sole source justification form to the designated department or personnel responsible for procurement.
10. Keep a copy of the completed form for your records.

Who needs sole source justification form?

1. Anyone who wants to procure goods or services from a single source without going through a competitive bidding process may need to fill out a sole source justification form.
2. This form is typically required by organizations or institutions that have specific policies or regulations in place to ensure transparency and fairness in the procurement process.
3. Individuals or departments responsible for procurement within an organization may request the completion of a sole source justification form to assess the legitimacy and necessity of the sole source procurement.

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What is sole source justification form?

A sole source justification form is a document that provides a rationale for selecting a single vendor for a contract without a competitive bidding process.

Who is required to file sole source justification form?

Entities or departments that intend to procure goods or services from a single source, bypassing standard competitive bidding procedures, are required to file a sole source justification form.

How to fill out sole source justification form?

To fill out a sole source justification form, provide information about the vendor, describe the goods or services needed, justify the sole source choice, and include relevant supporting documentation.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to ensure transparency and accountability in the procurement process by documenting the reasons for not soliciting multiple bids.

What information must be reported on sole source justification form?

The form typically requires the vendor's information, a description of the required goods or services, justification for the sole source procurement, and any relevant past performance or contract details.