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REQUEST FOR FORMAL WRITTEN PRICE QUOTATION Requirements between R 30,000 (incl VAT) and R 200,000 (incl VAT) QUOTATION NUMBER: WEB 15 : 2017/2018 QUOTATION TITLE: SUPPLY, DELIVERY AND ASSEMBLY OF

How to fill out formal written quotations

How to fill out formal written quotations

1. Start by including your business name, address, and contact information at the top of the quotation.
2. Provide a formal salutation, such as 'Dear [Client's Name]' or 'To whom it may concern'.
3. Begin the body of the quotation by stating the purpose and scope of the project or service being quoted.
4. Clearly itemize each product or service being quoted, including quantities, descriptions, and prices.
5. Calculate the total cost for each item and provide a subtotal for all items.
6. Include any applicable taxes or fees, and clearly indicate the final total amount due.
7. Specify the validity period of the quotation, stating the date until which the prices and terms are valid.
8. Include any terms and conditions, such as payment terms, delivery timelines, or warranty information.
9. Provide a space for the client to sign and date the quotation, indicating their acceptance of the terms.
10. Close the quotation with a courteous closing remark and your name, position, and contact information.

Who needs formal written quotations?

1. Formal written quotations are commonly needed by businesses and individuals who require detailed price estimates for products or services before making a purchasing decision.
2. These may include:
3. - Businesses seeking to compare quotes from different suppliers or service providers.
4. - Government agencies or organizations requiring competitive bidding for contracts.
5. - Professionals offering specialized services, such as consultants, contractors, or architects.
6. - Individuals planning large-scale projects or events, such as weddings or renovations, that require cost estimates from multiple vendors.
7. - Buyers or procurement departments responsible for purchasing goods or services on behalf of a company.

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What is formal written quotations?

Formal written quotations are documented proposals or offers provided by a seller to a potential buyer, detailing the prices and terms for a specific product or service.

Who is required to file formal written quotations?

Typically, businesses and service providers seeking to bid on contracts or projects, particularly in public procurement or large-scale private projects, are required to file formal written quotations.

How to fill out formal written quotations?

To fill out formal written quotations, one should include a clear description of the goods or services, pricing, terms of service, delivery timelines, and any other specific conditions or requirements outlined by the client.

What is the purpose of formal written quotations?

The purpose of formal written quotations is to provide a clear, binding offer to a potential buyer, establish terms of the transaction, and facilitate competitive bidding processes.

What information must be reported on formal written quotations?

Formal written quotations must report information including the seller's contact details, a description of the product or service, pricing, payment terms, delivery schedule, and any applicable terms and conditions.