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REQUEST FOR QUOTATION SUPPLY CHAIN MANAGEMENT Authorised: CEOVersion: 1Page 1 of 25QUOTATION NUMBER: RFQ OW268/2019/20 DESCRIPTION: REPAIRS ON PUMP SETS: PUMP OF HIGHLIFT PUMP 2; MOTOR AND PUMP OF
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How to fill out request for quotation

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How to fill out request for quotation

01
To fill out a request for quotation, follow these steps:
02
Identify the products or services you require quotes for.
03
Research potential suppliers or vendors who can provide those products or services.
04
Prepare a list of specifications or requirements for the products or services.
05
Create a document or template for the request for quotation (RFQ).
06
Include your company's contact information, including name, address, phone number, and email.
07
Clearly state the purpose of the RFQ and the desired delivery date or timeline.
08
Provide detailed product or service descriptions, including quantity, quality, and any specific features or criteria.
09
Include any special terms or conditions that the suppliers should be aware of.
10
Specify the expected pricing or budget range for the products or services.
11
Set a deadline for suppliers to submit their quotations.
12
Distribute the RFQ document to the selected suppliers either by mail, email, or through an online platform.
13
Review the received quotations and select the best option based on price, quality, and other relevant factors.
14
Communicate your decision to the chosen supplier and negotiate any further details or terms if necessary.
15
Confirm the final agreement in writing and proceed with the procurement process.
16
Keep a record of the RFQ and related correspondence for future reference.

Who needs request for quotation?

01
The request for quotation is commonly used by businesses or organizations that need to procure goods or services from external suppliers or vendors.
02
This includes industries such as manufacturing, construction, retail, hospitality, healthcare, and many others.
03
Small businesses, medium-sized enterprises, and large corporations all utilize RFQs to gather pricing information and select the most suitable suppliers.
04
Government agencies and non-profit organizations may also use RFQs when seeking competitive bids for projects or contracts.
05
In summary, anyone looking to source products or services externally and evaluate multiple suppliers' quotes can benefit from using a request for quotation.
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A request for quotation (RFQ) is a document that solicits price and terms from suppliers for goods or services.
Typically, businesses or organizations seeking to purchase goods or services are required to file a request for quotation.
To fill out a request for quotation, one must include details about the products or services needed, specifications, quantities, and any relevant terms and conditions.
The purpose of a request for quotation is to gather competitive bids from suppliers to ensure the best pricing and conditions for procurement.
The request for quotation should include contact information, detailed product or service descriptions, quantity, delivery requirements, and response deadline.
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