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CITY OF KINGSTONINFORMATION REPORT TO COUNCILReport No.: 11090 TO:Mayor and Members of CouncilFROM:Desire Kennedy, City TreasurerRESOURCE STAFF:Janis Morrison, Purchasing CoordinatorDATE OF MEETING:20110322SUBJECT:Tender

How to fill out open contracting proactive disclosure

How to fill out open contracting proactive disclosure

1. Start by gathering all the relevant information that needs to be disclosed, such as contracts, procurement data, and any other related documents.
2. Organize the information in a clear and structured manner. Create categories or sections to group similar types of information together for easier access and understanding.
3. Make sure all the information is easily accessible to the public. Consider creating a dedicated website or portal where all the disclosure information can be easily found.
4. Ensure that the disclosed information is in a machine-readable format. This means that it can be easily processed and analyzed by computers.
5. Provide contextual information and explanations wherever necessary. This can help the public understand the significance and implications of the disclosed information.
6. Regularly update the disclosure information to ensure it is accurate and up-to-date. This includes adding new contracts and updating existing ones as necessary.
7. Establish mechanisms for receiving feedback and addressing any concerns or questions from the public regarding the disclosed information.
8. Promote and publicize the availability of the proactive disclosure information. Make sure the public is aware of its existence and how to access it.

Who needs open contracting proactive disclosure?

1. Open contracting proactive disclosure is beneficial for a wide range of stakeholders, including:
2. - Government agencies and public institutions: It promotes transparency and accountability in public procurement processes, helping to prevent corruption and mismanagement.
3. - Civil society organizations: It allows them to monitor and hold governments accountable for their procurement actions, ensuring fairness and efficiency.
4. - Private sector companies: Disclosure of procurement information can create a level playing field, allowing fair competition and enabling companies to make informed business decisions.
5. - Citizens and the general public: It gives them access to information about how their tax money is being spent and enables them to participate in decision-making processes.

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What is open contracting proactive disclosure?

Open contracting proactive disclosure refers to the practice of making contract information publicly available before, during, and after the procurement process to promote transparency, accountability, and public participation.

Who is required to file open contracting proactive disclosure?

Entities that engage in public procurement processes, including government agencies and certain public organizations, are typically required to file open contracting proactive disclosures.

How to fill out open contracting proactive disclosure?

To fill out open contracting proactive disclosure, organizations should gather relevant contract details, adhere to specific templates or guidelines provided by regulatory bodies, and submit the information through designated platforms or portals.

What is the purpose of open contracting proactive disclosure?

The purpose of open contracting proactive disclosure is to enhance transparency in public procurement, allow for civic engagement, reduce corruption risks, and ensure better public service delivery.

What information must be reported on open contracting proactive disclosure?

Reported information usually includes contract notices, award details, contract terms, contractor information, performance outcomes, and any modifications made to contracts.