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Ohio Department of Development Urban Development Division 77 South High Street, 26th Floor Columbus, Ohio 43216-1001 Brownfield Revolving Loan Fund (BLF) Disbursement Request Procedure Manual BLF

How to fill out disbursement request procedure manual

How to fill out a disbursement request procedure manual:

1. Start by familiarizing yourself with the purpose and guidelines of the disbursement request procedure manual. Understand the specific requirements and procedures involved in the manual.
2. Gather all necessary information and documentation required to fill out the disbursement request form. This may include invoices, receipts, purchase orders, or any other relevant financial documents.
3. Begin by providing your personal details, such as your name, job title, and department. Make sure to include any necessary contact information.
4. Specify the purpose of the disbursement request. Clearly state the reason for the requested disbursement and provide any additional details or explanations required.
5. Provide the requested financial information. This may include the amount to be disbursed, the account numbers involved, and any specific financial codes or categories.
6. Attach all relevant supporting documentation. Make sure to include all necessary invoices, receipts, or other financial evidence that supports the disbursement request.
7. Review the completed disbursement request form for accuracy and completeness. Double-check all the provided information and ensure that everything is filled out correctly.
8. Seek any necessary approvals or signatures required by the organization's procedures. This may involve obtaining signatures from supervisors, managers, or other authorized personnel.
9. Submit the completed disbursement request form through the established process. Follow any specific instructions given by your organization, such as submitting the request to a particular department or individual.
10. Keep a copy of the submitted disbursement request for your records.

Who needs a disbursement request procedure manual?

1. Accounting departments: The accounting department will typically handle the processing of disbursement requests. They need the procedure manual to understand and implement the proper protocols for disbursing funds.
2. Finance teams: Finance teams play a vital role in overseeing and managing financial transactions. They need the disbursement request procedure manual to ensure compliance with regulations and company policies.
3. Managers and supervisors: Managers and supervisors are responsible for approving disbursement requests. They need the procedure manual to understand the process and criteria for evaluating and authorizing such requests.
4. Employees involved in financial transactions: Any employee who deals with financial transactions, such as making purchases or requesting reimbursements, can benefit from the disbursement request procedure manual. It provides them with the guidelines and requirements to follow when filling out the necessary forms.
5. Auditors and compliance officers: Auditors and compliance officers may refer to the disbursement request procedure manual to assess the effectiveness and adherence to financial controls. They use the manual as a reference to ensure that disbursement requests are handled correctly and according to established procedures.

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