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NOTICE OF EXECUTIVE SESSION (Name of District)TO:(Name of Person who is subject of the Executive Session)FROM:(Name), Clerk of the BoardDATE:___Pursuant to A.R.S. 38431.03(A)(1), you are hereby notified
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01
Begin by gathering all the necessary information related to the executive session, such as the date, time, and location.
02
Start the notice by addressing it to the appropriate recipients, usually the members of the governing body or organization.
03
State the purpose of the executive session clearly and concisely. This could be for discussing confidential personnel matters, pending litigation, or sensitive financial issues.
04
Include the specific legal authority or statute that allows for an executive session. This is essential to ensure compliance with applicable laws and regulations.
05
Provide details about how the executive session will be conducted, such as whether it will be closed to the public and if any specific procedures or rules will apply.
06
Mention any documents or materials that attendees should bring to the session for reference or discussion.
07
Include contact information for any questions or concerns regarding the notice or the executive session.
08
End the notice with a clear and polite closing, along with the name and position of the person sending the notice.

Who needs notice of executive session?

01
Notice of executive session is typically required by governing bodies, organizations, or boards that operate under specific regulations or laws.
02
Examples of entities that may need notice of executive session include city councils, school boards, non-profit boards, corporate boards, and government agencies.
03
It is important for these entities to provide notice to ensure transparency, compliance with legal requirements, and participation of relevant members or stakeholders.
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A notice of executive session is a formal communication that informs parties involved about a closed meeting or session of a decision-making body, where certain matters are discussed confidentially.
Typically, the chairperson or the designated official of the decision-making body is required to file a notice of executive session.
Filling out a notice of executive session generally includes providing the date, time, location, purpose of the session, and a list of participants, along with any applicable statutory citations.
The purpose of a notice of executive session is to provide transparency about the meeting while respecting confidentiality in discussions concerning sensitive matters.
Information required typically includes the date, time, and location of the session, the agenda or topics to be discussed, and the authority under which the executive session is being held.
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