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Public Health & Social Services Vital Records 412 Lilly Rd NE Olympia, WA 98506 (360) 8672618Instructions for Birth/Death Informational Copies Order Form Carefully read these instructions before completing
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How to fill out birth records and death

01
To fill out birth records, follow these steps:
02
Obtain the birth certificate form from the nearest government office or online.
03
Fill in the required information such as the baby's full name, date and place of birth, and the names of the parents.
04
Provide any additional information requested, such as the baby's weight, length, or the attending physician's name.
05
Review the completed form for accuracy, ensuring that all information is correct and legible.
06
Sign and date the birth records form, indicating your relationship to the child (e.g., mother, father, guardian).
07
Submit the filled out form along with any necessary supporting documents to the appropriate government office.
08
09
To fill out death records, follow these steps:
10
Obtain the death certificate form from the nearest government office or online.
11
Fill in the required information such as the deceased person's full name, date and place of death, and cause of death.
12
Provide any additional information requested, such as the deceased person's occupation, marital status, or parents' names.
13
Review the completed form for accuracy, ensuring that all information is correct and legible.
14
Sign and date the death records form, indicating your relationship to the deceased person (e.g., spouse, child, relative).
15
Submit the filled out form along with any necessary supporting documents to the appropriate government office.

Who needs birth records and death?

01
Birth records are needed by:
02
- Parents or legal guardians of the child
03
- Hospitals or birthing centers
04
- Government agencies
05
- Schools and educational institutions
06
07
Death records are needed by:
08
- Family members or relatives of the deceased
09
- Funeral homes or crematories
10
- Government agencies
11
- Insurance companies
12
- Legal representatives handling the deceased person's affairs
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Birth records are official documents that record the birth of a child, including information such as the child's name, date of birth, and parents' details. Death records are similar documents that provide information about a person's death, including the date, cause, and personal details of the deceased.
Typically, parents or guardians are required to file birth records, while the responsibility for filing death records often falls to the funeral director, the deceased's family members, or an appointed representative.
To fill out birth records, one must provide essential details such as the baby's name, date and time of birth, parents' names, and addresses. For death records, information required includes the deceased's name, date of death, place of death, cause of death, and personal identification details.
The purpose of birth records is to officially document a person's birth, which is crucial for establishing identity and citizenship. Death records serve to officially document a person's death for legal, medical, and genealogical purposes.
Birth records must report the child's name, date and place of birth, parents' full names, and their addresses. Death records must report the deceased's name, date and place of death, cause of death, and other personal identifiers.
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