Get the free Sole Source/ Single Source/ Standardization Form - Redlands

Sole Source/ Single Source/ Standardization Form For procurement of supplies, equipment and services valued at $5,000 and over NOTE:Every question must be answered with appropriate documentation attached;

How to fill out sole source single source

How to fill out sole source single source

1. Research and identify the sole source single source procurement opportunity.
2. Gather all the necessary information and documentation required for the procurement process.
3. Determine if your organization meets the criteria for being eligible for sole source single source procurement.
4. Prepare a justification statement explaining why sole source single source procurement is necessary.
5. Submit the justification statement along with the required documentation to the appropriate authority or procurement office.
6. Await approval or rejection of the sole source single source procurement request.
7. If approved, proceed with the procurement process according to the guidelines provided.
8. If rejected, evaluate alternative procurement methods or sources.
9. Repeat the process as necessary until a suitable sole source single source procurement opportunity is secured.

Who needs sole source single source?

1. Organizations that require a specific product or service which is only available from a single source or vendor.
2. Organizations that have a specific and justifiable reason for utilizing sole source single source procurement.
3. Organizations that have exhausted all other procurement options and have determined that sole source single source procurement is the most suitable method.
4. Organizations that have a high level of trust or confidence in a specific vendor or source and do not wish to explore alternative options.

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What is sole source single source?

Sole source single source refers to a procurement process where a contract is awarded to a single supplier without a competitive bidding process, typically justified by the uniqueness of the goods or services being procured.

Who is required to file sole source single source?

Entities or organizations that are engaging in procurement through a sole source single source process are required to file the necessary documentation, which often includes government agencies or companies adhering to specific regulatory requirements.

How to fill out sole source single source?

To fill out a sole source single source form, you need to provide details such as a description of the goods or services, the justification for why no other source is viable, and any relevant supporting documentation that demonstrates the uniqueness of the supplier.

What is the purpose of sole source single source?

The purpose of sole source single source is to streamline the procurement process when it is determined that only one supplier can provide the required goods or services, thus saving time and ensuring efficiency.

What information must be reported on sole source single source?

Information that must be reported includes the supplier's details, specific goods or services being procured, rationale for sole sourcing, budget implications, and any applicable regulatory compliance information.