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Legislative Cover Memo Meeting Date:September 25, 2023Agenda Item:Resolution 202364 AUTHORIZING ENTERPRISE FLEET MANAGEMENT, INC. TO SERVE AS AUCTIONEER TO SELL SURPLUS CITY VEHICLESSubmitted by:Jonathan
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Start by reviewing the agreement thoroughly to ensure you understand its contents and purpose.
02
Prepare a resolution document, typically in the form of a resolution letter or resolution statement.
03
Clearly state the purpose of the resolution, which is to approve the agreement. Include the agreement title and reference number for clarity.
04
Discuss the agreement and its benefits during a meeting with the relevant parties. This could be a board meeting or a general assembly depending on the organization's structure.
05
Share the resolution document with the participants, allowing them to review it and ask any questions.
06
Hold a vote or ask for unanimous consent to approve the resolution. This usually requires a majority or unanimous vote, depending on the bylaws or governing rules.
07
Once approved, document the vote results in the resolution document. Include the date, the names of the participants, and their vote counts.
08
Sign the resolution document, and have it signed by the relevant parties involved in the approval process.
09
Keep a copy of the resolution for future reference and record-keeping purposes.
10
Communicate the approval of the agreement to the appropriate parties, such as the other party involved in the agreement or relevant stakeholders.

Who needs resolution approving agreement with?

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Organizations or entities that require formal approval for agreements, such as corporations, boards of directors, shareholders, or any group that follows a structured decision-making process.
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It is common for businesses, nonprofit organizations, government bodies, and similar entities to have a requirement for resolution approving agreements.
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A resolution approving an agreement is a formal decision made by an organization or governing body to endorse or accept the terms of an agreement.
Typically, the governing body or authorized representative of the organization, such as a board of directors or municipality, is required to file the resolution.
To fill out a resolution, include the title of the resolution, the date, the parties involved, a clear statement of the decision, and any necessary supporting information or terms.
The purpose is to formally authorize or approve an agreement, ensuring that all parties acknowledge and agree to its terms.
Information that needs to be reported includes the parties involved, the specific terms of the agreement, the effective date, the duration of the agreement, and the resolution's approval date.
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