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PHILIPPINE BIDDING DOCUMENTS (As Harmonized with Development Partners)Procurement of Sporting Goods and Supplies ITB36STF23 Sixth Edition July 20200Preface These Philippine Bidding Documents (PBDs)

How to fill out procurement of sporting goods

How to fill out procurement of sporting goods

1. Start by gathering all the necessary information about the sporting goods that need to be procured, such as the specific types of equipment, brands, quantities, and any special requirements.
2. Create a detailed procurement plan outlining the budget, timeline, and procurement method that will be used.
3. Conduct market research to identify potential suppliers and compare their offerings, prices, and delivery terms.
4. Prepare and issue a request for quotation (RFQ) or a request for proposal (RFP) to the shortlisted suppliers, clearly stating the specifications and any evaluation criteria.
5. Evaluate the received quotations or proposals based on the predetermined criteria, such as price, quality, and supplier reputation.
6. Select the most suitable supplier(s) and negotiate the terms and conditions of the contract, including payment terms, delivery schedules, and warranties.
7. Award the contract to the chosen supplier(s) and ensure that all necessary legal procedures and documentation are completed.
8. Monitor the procurement process to ensure timely delivery and quality of the sporting goods.
9. Receive and inspect the delivered goods, checking for compliance with the specifications and quality standards.
10. Process the payment to the supplier(s) as per the agreed terms and close the procurement process by documenting all relevant information.

Who needs procurement of sporting goods?

1. Sports organizations, such as professional sports teams, college/university sports departments, and sports clubs, who require sporting goods for their athletes and training facilities.
2. Schools and educational institutions that offer physical education programs and need sporting goods for their students.
3. Recreation centers, fitness clubs, and gyms that provide various sporting activities and require equipment for their facilities.
4. Government agencies or departments responsible for organizing sports events or promoting sports at the community level.
5. Companies or businesses that sponsor sports events or organize corporate sports activities for their employees.

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What is procurement of sporting goods?

Procurement of sporting goods refers to the process of acquiring sports equipment, apparel, and related items for use by teams, organizations, or individuals.

Who is required to file procurement of sporting goods?

Organizations, schools, and sports teams that purchase sporting goods for their operations are typically required to file procurement of sporting goods.

How to fill out procurement of sporting goods?

To fill out procurement of sporting goods, one must complete the required forms with accurate details about the items purchased, including quantities, prices, and the intended use of the goods.

What is the purpose of procurement of sporting goods?

The purpose of procurement of sporting goods is to ensure an organized and accountable process for acquiring sports equipment necessary for activities and programs.

What information must be reported on procurement of sporting goods?

Information reported typically includes details such as the type of goods purchased, the cost, vendor information, the date of purchase, and the purpose of the acquisition.