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REQUEST FOR QUOTATION (RFQ) Reference No: AUAFRFQ1914 Issue Date: 25April2019 Closing Date: 05May2019PROJECT:Provision of Diesel Fuel and Petrol Fuel under a Blanket Purchase Agreement (BPA) for the
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How to fill out sourcing rfq award to

01
Start by reviewing the RFQ (Request for Quotation) documents provided by the sourcing team.
02
Understand the criteria and requirements specified in the RFQ, including the evaluation factors and weighted scoring system.
03
Gather all necessary information and documents required to complete the RFQ award process, such as pricing details, technical specifications, certifications, and any additional supporting documentation.
04
Analyze and evaluate the offers received from different suppliers/vendors based on the specified criteria.
05
Score and rank the proposals according to their compliance with the requirements and the overall value they offer.
06
Consider factors like pricing, quality, delivery time, after-sales service, and any other relevant aspects while making the award decision.
07
Prepare the RFQ award documentation, including the award letter, contract terms, and conditions, or any other necessary agreements.
08
Notify the selected supplier/vendor about the award decision in writing, clearly stating the terms and conditions of the award.
09
Coordinate with relevant stakeholders, such as legal, finance, or procurement departments, to finalize the award process and ensure compliance with internal policies and procedures.
10
Follow up with the supplier/vendor to ensure they accept the award and proceed with the necessary steps to fulfill the contract.
11
Maintain proper documentation and records of the RFQ award process for future reference or audit purposes.

Who needs sourcing rfq award to?

01
Companies or organizations that require goods or services through a sourcing process.
02
Procurement departments within businesses.
03
Supply chain management teams.
04
Purchasing managers responsible for sourcing and procurement activities.
05
Any entity looking to solicit bids from various suppliers/vendors to compare and select the most suitable one.
06
Government agencies or institutions involved in public procurement.

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Sourcing RFQ (Request for Quotation) award refers to the process of evaluating and selecting vendors or suppliers based on the quotations received in response to an RFQ.
Organizations that engage in procurement processes and receive quotes from vendors through an RFQ are required to file sourcing RFQ awards.
To fill out the sourcing RFQ award, provide details of the selected vendor, the awarded amount, any relevant terms and conditions, and submit it through the designated procurement platform or format.
The purpose of sourcing RFQ award is to document the decision-making process in procurement, ensure transparency, and formalize the award of contracts to selected suppliers.
Required information includes the name of the awarded vendor, the amount of the award, a summary of the quotation received, and any additional terms agreed upon.
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