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SPECIAL EVENT PERMIT APPLICATION DATE OF EVENT:START/ENDING TIME:LOCATION OF EVENT: NAME OF EVENT: AGENCY/ORGANIZATION REQUESTING PERMIT Agency/Organization Name: Representative Name & Title: Address:

How to fill out special event hold harmless

How to fill out special event hold harmless

1. To fill out a special event hold harmless agreement, follow these steps:
2. Start by including the names and contact information of both the party hosting the event (the releasor) and the party attending the event (the releasee).
3. Clearly state the purpose and nature of the event for which the hold harmless agreement is being created.
4. Define the scope of the hold harmless agreement, specifying what type of liabilities and claims it covers, and what is excluded.
5. Include a detailed description of the event, including the date, time, and location.
6. Clearly state the terms and conditions under which the releasor agrees to hold harmless the releasee.
7. Specify the duration for which the hold harmless agreement will be valid, usually the duration of the event or a specified period after the event.
8. Include any additional terms and conditions deemed necessary, such as insurance requirements or indemnification clauses.
9. Make sure both parties thoroughly read and understand the contents of the hold harmless agreement before signing and dating it.
10. Have both parties sign the agreement in the presence of a witness, if required by local laws.
11. Keep a copy of the signed agreement for record-keeping purposes.

Who needs special event hold harmless?

1. Special event hold harmless agreements are typically needed by organizations or individuals hosting events where there may be potential risks or liabilities involved. This can include events such as:
2. - Sporting events or tournaments
3. - Music concerts or festivals
4. - Community fairs or carnivals
5. - Charity fundraisers
6. - Trade shows or exhibitions
7. - Corporate events or conferences
8. By having participants or attendees sign a hold harmless agreement, the event organizers can mitigate their risk and protect themselves from liability in case of accidents, injuries, property damage, or other unforeseen incidents that may occur during the event.

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What is special event hold harmless?

A special event hold harmless is a legal agreement that protects an organization or individual from liability for injuries or damages that may occur during a specific event.

Who is required to file special event hold harmless?

Typically, event organizers, sponsors, or vendors hosting an event are required to file a special event hold harmless agreement.

How to fill out special event hold harmless?

To fill out a special event hold harmless, you must provide details about the event, including the date, location, organizer's information, and ensure that all parties involved sign the agreement.

What is the purpose of special event hold harmless?

The purpose of a special event hold harmless is to shift liability away from an organization or entity hosting the event, thereby protecting them from legal claims.

What information must be reported on special event hold harmless?

Information that must be reported includes the names of all parties involved, the date and location of the event, the nature of the activity, and any specific risks associated with the event.