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WASHOE COUNTY SOLE SOURCE PURCHASE REQUEST FORM This form is required for sole source approval of any of the following: Nongrant funds: Equipment or supplies exceeding $25,000 Professional Services

How to fill out sole source purchasing request

How to fill out sole source purchasing request

1. Start by gathering all the necessary information and documentation for the sole source purchasing request, such as product or service details, vendor information, and justification for why the request should be considered a sole source.
2. Create a formal request document or form that includes sections for all the required information.
3. Begin the request by providing a clear and concise overview of the need for the product or service and why it cannot be obtained from multiple sources.
4. Specify the vendor or supplier that is being requested as the sole source and provide their contact information and any supporting details.
5. Include a detailed description of the product or service being requested, including any necessary specifications or requirements.
6. Provide justification for why the sole source is necessary, such as unique product features, proprietary information, or existing compatibility requirements.
7. Include any applicable supporting documentation, such as price quotes, technical specifications, or previous experience with the vendor.
8. Specify the timeline or urgency for the request, including any specific delivery or implementation requirements.
9. Obtain any necessary approval signatures or endorsements from relevant departments or individuals.
10. Review the completed request form for accuracy and completeness before submitting it to the appropriate authority or procurement department.

Who needs sole source purchasing request?

1. Sole source purchasing requests are typically needed by organizations or individuals who require a specific product or service that can only be obtained from a single source.
2. This can include situations where the product or service is protected by patents or copyrights, requires specialized expertise or technologies, or is necessary for compatibility or integration purposes.
3. Usually, the need for a sole source purchasing request arises when there are no comparable alternatives available or when using multiple sources would be impractical or inefficient.
4. Examples of entities that may need sole source purchasing requests include government agencies, research institutions, and organizations with specific contractual obligations or quality requirements.

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What is sole source purchasing request?

A sole source purchasing request is a formal request made to acquire goods or services from a single supplier without going through the typical competitive bidding process, justified by the uniqueness of the product or service.

Who is required to file sole source purchasing request?

Individuals or departments within an organization that intend to procure goods or services from a sole source must file a sole source purchasing request.

How to fill out sole source purchasing request?

To fill out a sole source purchasing request, one should provide details about the product or service, justification for sole source procurement, supplier information, and any relevant documentation supporting the request.

What is the purpose of sole source purchasing request?

The purpose of a sole source purchasing request is to provide justification for why a particular supplier is the only viable option for procurement, ensuring transparency and accountability in the purchasing process.

What information must be reported on sole source purchasing request?

The information that must be reported includes the description of the goods or services, a detailed justification for the sole source designation, estimated cost, supplier information, and any previous procurement history with the supplier.