Get the free Request for Quotation... - Philippine Statistics Authority

Republic of the PhilippinesPHILIPPINE STATISTICS AUTHORITY Region 7 Central VisayasREQUEST FOR QUOTATION RFQ # 202006123 27 June 2020 The Philippine Statistics AuthorityRegion 7 (PSAR07) through its

How to fill out request for quotation

How to fill out request for quotation

1. Begin by identifying the products or services that you require quotations for.
2. Research potential suppliers or vendors who offer these products or services.
3. Prepare a list of specifications or requirements for the quotation, including quantity, quality standards, delivery dates, and any other relevant details.
4. Write a formal request for quotation (RFQ) document, including your company name, address, contact person, and any specific instructions for submitting the quotation.
5. Clearly state the deadline for submission of quotations.
6. Distribute the RFQ document to the selected suppliers or vendors, either by email or through an online procurement system.
7. Await the response from the suppliers or vendors, which should include their quotation, terms and conditions, and any additional information or clarifications.
8. Evaluate the received quotations based on factors such as price, quality, delivery time, and supplier reputation.
9. Communicate with the suppliers or vendors to seek any necessary clarifications or negotiate terms, if required.
10. Select the most suitable quotation and supplier based on your evaluation and requirements.
11. Inform the chosen supplier about your decision and initiate further discussions or actions, such as signing a contract or placing an order.
12. Keep records of the RFQ process, including the received quotations and any communication with suppliers, for future reference or auditing purposes.

Who needs request for quotation?

1. Any organization or business that requires goods or services from external suppliers or vendors can benefit from using a request for quotation (RFQ). This includes but is not limited to:
2. - Manufacturing companies that need raw materials or components for their production processes.
3. - Retailers or wholesalers looking to source products for their inventories.
4. - Construction companies seeking quotes for subcontracted work or materials.
5. - Service providers such as IT companies, marketing agencies, or consultants who need to outsource certain tasks or projects.
6. - Government agencies or public organizations procuring goods or services for their operations.
7. - Non-profit organizations or charities planning events or projects that require external support.
8. In summary, any entity that wants to compare and evaluate multiple suppliers or vendors before making a purchasing decision can benefit from using a request for quotation.

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What is request for quotation?

A request for quotation (RFQ) is a document used by buyers to solicit price quotes from suppliers for specific goods or services.

Who is required to file request for quotation?

Typically, businesses or organizations looking to purchase goods or services in bulk are required to file a request for quotation.

How to fill out request for quotation?

To fill out a request for quotation, include detailed specifications of the required goods or services, quantity, delivery terms, and a deadline for the submission of bids.

What is the purpose of request for quotation?

The purpose of a request for quotation is to gather competitive pricing and terms from suppliers, allowing the buyer to make informed purchasing decisions.

What information must be reported on request for quotation?

The RFQ should report information such as the item description, quantity needed, delivery date, payment terms, and any special conditions or requirements.