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CIRCULAR DATED 22 NOVEMBER 2023 THIS CIRCULAR IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. PLEASE READ IT CAREFULLY. If you are in any doubt as to the action you should take, you should consult

How to fill out circular and form proxy

How to fill out circular and form proxy

1. To fill out a circular and form proxy, follow these steps:
2. Begin by reading the instructions provided with the circular and form proxy.
3. Fill out the personal information sections, including your name, address, and contact details.
4. Provide information about the meeting or event for which the circular and form proxy is being filled out.
5. Follow any specific guidelines mentioned in the instructions for filling out the circular and form proxy.
6. If any voting or decision-making needs to be done, ensure that you understand the options and mark your preferences accordingly.
7. Review the completed circular and form proxy for accuracy and completeness.
8. Sign and date the circular and form proxy as required.
9. If necessary, submit the completed circular and form proxy as instructed, either by mail, email, or in person.
10. Keep a copy of the filled-out circular and form proxy for your records.

Who needs circular and form proxy?

1. A circular and form proxy is typically needed by individuals or organizations who are unable to attend a meeting or event in person, but still want to have a voice or vote in the proceedings.
2. Examples of who might need a circular and form proxy include shareholders of a company, members of an organization, or individuals with a legal or financial stake in the outcome of the meeting or event.
3. By appointing a proxy, these individuals can ensure their interests are represented and decisions are made on their behalf, even if they are unable to be physically present.

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What is circular and form proxy?

A circular proxy is a document that allows shareholders to delegate their voting power to another party, typically used in corporate meetings. Form proxy is a standardized form that must be filled out to authorize another individual to vote on the shareholder's behalf.

Who is required to file circular and form proxy?

Companies that are holding annual or special meetings of shareholders are required to file circulars and forms of proxy with regulatory authorities to ensure transparency and compliance with corporate governance standards.

How to fill out circular and form proxy?

To fill out a circular and form proxy, a shareholder needs to enter their personal details, specify the person they are appointing as their proxy, and indicate their voting instructions for each item on the agenda. Once completed, the document must be signed and submitted to the company.

What is the purpose of circular and form proxy?

The purpose of circular and form proxy is to provide shareholders with a means to exercise their voting rights when they cannot attend a meeting in person, thus ensuring their opinions and votes are counted.

What information must be reported on circular and form proxy?

The information that must be reported on a circular and form proxy typically includes the name of the shareholder, contact information, the name of the appointed proxy, voting instructions for agenda items, and any interests that may conflict with the proxy's role.