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ESA UNCLASSIFIED Releasable to the PublicPRIVACY NOTICE AND CONSENT FORM FOR: ESA Space Economy Website This Privacy Notice was last updated on: 11.07.2023Introduction The European Space Agency (herein
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Start by clearly stating the purpose of the privacy notice and consent form.
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Include a section explaining what personal information will be collected from the individuals.
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Outline how the collected information will be used, stored, and protected.
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Provide instructions on how individuals can opt-out or withdraw their consent.
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Include contact details for any questions or concerns regarding the privacy notice and consent.
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Make sure the form is easy to read and understand, using clear and concise language.
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Obtain explicit consent from individuals to acknowledge their understanding and agreement with the privacy notice.
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Regularly review and update the privacy notice and consent to ensure compliance with any changes in regulations or policies.

Who needs privacy notice and consent?

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Organizations that collect and process personal information of individuals.
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Websites and mobile apps that gather user data or use cookies.
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Employers who handle employee data.
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Educational institutions that handle student information.
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Healthcare providers bound by privacy laws.
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Any entity that deals with sensitive or confidential information of individuals.
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A privacy notice is a statement provided to individuals that explains how their personal data will be collected, used, and shared. Consent refers to the agreement from individuals to allow their data to be processed under the terms outlined in the privacy notice.
Organizations that collect, process, or store personal data from individuals are generally required to file a privacy notice and obtain consent, especially if they operate in jurisdictions that mandate such disclosures under data protection laws.
To fill out a privacy notice and consent, organizations should clearly outline their data practices, including the types of data collected, purposes for processing, sharing practices, and how individuals can withdraw consent. Use plain language and ensure that the notice is easily accessible.
The purpose of privacy notice and consent is to inform individuals about how their personal information will be used and to gain their permission for such use, thereby promoting transparency and safeguarding individual rights under data protection regulations.
The information that must be reported includes the identity of the data controller, the purpose of data processing, the legal basis for processing, data retention periods, rights of individuals regarding their data, and contact details for questions or complaints.
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