Get the free ADDENDUM TO RFQ - Buckeye

SOLICITATION AMENDMENT IF # 2014-091 CITY OF BUCKEYE CONSTRUCTION & CONTRACTING DIVISION 623.349.6225 AMENDMENT #1 NOTE: Attach to Original IF. However, if Bid has already been returned, complete

How to fill out addendum to rfq

How to fill out addendum to RFQ:

1. Carefully read the original RFQ: To properly fill out an addendum to an RFQ (Request for Quotation), it is crucial to thoroughly understand the original RFQ. Read it carefully to ensure you fully comprehend the requirements, terms, and conditions outlined in the document.
2. Identify the changes or updates: After understanding the original RFQ, review the amendments or updates that need to be made. This could include changes in pricing, delivery dates, scope of work, or any other pertinent information. Take note of each specific change that needs to be included in the addendum.
3. Format the addendum correctly: Ensure that the addendum follows the same format and structure as the original RFQ. Include a clear title stating that it is an addendum and reference the original RFQ number and date. Use a formal tone and maintain consistency throughout the document.
4. Provide a brief introduction: Begin the addendum with a brief introduction stating the purpose of the document. Explain that it is meant to modify or add certain aspects to the RFQ and briefly summarize the changes being made.
5. Present each change clearly: For each change or update, clearly state the specific section or clause of the original RFQ that is being amended. Then provide the revised information in a separate paragraph or bullet point. Be precise and concise in your wording to avoid any confusion.
6. Include any necessary attachments or supporting documents: If there are additional documents or attachments that need to accompany the addendum, ensure they are properly referenced and attached. These could include revised pricing sheets, amended terms and conditions, or any other relevant materials.
7. Seek legal or procurement department review: Depending on the magnitude and complexity of the changes, it is advisable to have the addendum reviewed by legal or procurement department professionals. This will ensure that the addendum complies with any legal requirements or internal policies.
8. Obtain appropriate authorization and signatures: Once the addendum is reviewed and finalized, it must be signed by the authorized parties. This could include the purchasing manager, project manager, or other relevant stakeholders. Obtain the necessary signatures to validate the changes made in the addendum.
9. Distribute the addendum: To ensure all relevant parties are aware of the modifications, distribute the addendum to all suppliers or vendors involved in the RFQ process. This can be done through email, a formal notification, or any other appropriate means of communication.

Who needs an addendum to RFQ?

1. Organizations requesting quotations: The entity or organization that issued the original RFQ may require an addendum if there are necessary changes or updates to the initial request. This ensures that all potential bidders are aware of the modifications and can adjust their proposals accordingly.
2. Suppliers or vendors: Suppliers or vendors who have already submitted their quotations in response to the original RFQ may need to be notified of any changes through an addendum. This allows them to revise their proposals to align with the updated requirements.
3. Procurement or purchasing department: The procurement or purchasing department within an organization may require an addendum if they realize that certain amendments need to be made to the RFQ. This helps ensure transparency and clarity in the procurement process.

By following these steps and understanding who needs an addendum to RFQ, you can effectively modify or update the original RFQ document and communicate the changes to the relevant parties involved.

For pdfFiller’s FAQs

What is addendum to rfq?

An addendum to rfq is a document that is added to a Request for Quotation (RFQ) to provide additional information, clarify terms, or make changes to the original RFQ.

Who is required to file addendum to rfq?

The entity issuing the RFQ is required to file the addendum to rfq.

How to fill out addendum to rfq?

The addendum to rfq can be filled out by providing the relevant information, clarifications, or changes in the designated sections or fields of the document.

What is the purpose of addendum to rfq?

The purpose of an addendum to rfq is to ensure that all potential bidders have the same information and to avoid any confusion or misunderstandings during the bidding process.

What information must be reported on addendum to rfq?

The addendum to rfq must include any additional information, clarifications, or changes to the original RFQ that bidders need to be aware of.

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