Get the free Use of University-Owned Vehicles Procedure

BANNER DOCUMENT#2023CR#STOCKTON UNIVERSITY TRAVEL EXPENSE / PAYMENT VOUCHER FORM To be used in conjunction with direct pay and credit card reconciliation. Attach original receipts that total to reimbursement

How to fill out use of university-owned vehicles

How to fill out use of university-owned vehicles

1. Contact the university's transportation department to request the use of a university-owned vehicle.
2. Provide the required information such as the purpose of use, destination, and duration of usage.
3. Complete any necessary paperwork or forms provided by the transportation department.
4. Ensure you possess a valid driver's license and meet any other requirements set by the university.
5. Familiarize yourself with the university's vehicle usage policies and guidelines.
6. Follow the designated process for picking up the vehicle, including any scheduled maintenance checks.
7. Fill out the vehicle log sheet accurately, noting the mileage, fuel level, and any issues or incidents during usage.
8. Use the university-owned vehicle responsibly, following all traffic laws and driving safely.
9. Return the vehicle on time and in the same condition it was received, ensuring to refill the fuel if necessary.
10. Report any maintenance or repair needs to the transportation department.

Who needs use of university-owned vehicles?

1. Faculty members or staff who require transportation for official university business.
2. Students or university groups participating in authorized events or activities.
3. University-affiliated organizations or departments involved in research, outreach, or other approved activities.

For pdfFiller’s FAQs

How do I modify my use of university-owned vehicles in Gmail?

You may use pdfFiller's Gmail add-on to change, fill out, and eSign your use of university-owned vehicles as well as other documents directly in your inbox by using the pdfFiller add-on for Gmail. pdfFiller for Gmail may be found on the Google Workspace Marketplace. Use the time you would have spent dealing with your papers and eSignatures for more vital tasks instead.

How can I send use of university-owned vehicles for eSignature?

Once your use of university-owned vehicles is complete, you can securely share it with recipients and gather eSignatures with pdfFiller in just a few clicks. You may transmit a PDF by email, text message, fax, USPS mail, or online notarization directly from your account. Make an account right now and give it a go.

Can I create an electronic signature for signing my use of university-owned vehicles in Gmail?

You can easily create your eSignature with pdfFiller and then eSign your use of university-owned vehicles directly from your inbox with the help of pdfFiller’s add-on for Gmail. Please note that you must register for an account in order to save your signatures and signed documents.

What is use of university-owned vehicles?

The use of university-owned vehicles refers to the operation and allocation of vehicles that are owned by the university for official university purposes, such as transportation for staff, faculty, and students for university-related activities.

Who is required to file use of university-owned vehicles?

Any individual or department utilizing university-owned vehicles for their official duties is required to file a report on the usage of these vehicles.

How to fill out use of university-owned vehicles?

To fill out the use of university-owned vehicles, individuals must complete a designated form that includes details such as the purpose of the trip, dates of usage, vehicle identification, and mileage tracked during the use.

What is the purpose of use of university-owned vehicles?

The purpose of using university-owned vehicles is to provide safe and efficient transportation for university-related activities while ensuring proper accountability and tracking of vehicle use.

What information must be reported on use of university-owned vehicles?

Information that must be reported includes the user's name, department, purpose of the trip, destination, dates of travel, vehicle type, and odometer readings before and after the trip.