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THE CITY OF SAN DIEGOMEMORANDUM DATE:October 25, 2022TO:Claudia Barça, Director, Purchasing & Contracting DepartmentFROM:Mania Amen, Director, Engineering & Capital ProjectsSUBJECT:Request for Sole

How to fill out request for sole source

How to fill out request for sole source

1. Step 1: Start by identifying the specific product or service you require and ensure that it is not available from any other source.
2. Step 2: Gather all the necessary information about the product or service, such as the specifications, quantity needed, and any applicable certifications.
3. Step 3: Prepare a detailed justification for why a sole source request is necessary. This could include reasons such as unique compatibility requirements, proprietary technology, or previous satisfactory experience with the supplier.
4. Step 4: Consult your organization's procurement policies and procedures to ensure compliance with the required documentation and approval process for sole source requests.
5. Step 5: Complete the official request form for a sole source procurement, providing all the required information and supporting documents.
6. Step 6: Submit the request to the appropriate authority or department for review and approval.
7. Step 7: Follow up with any additional information or clarifications as requested.
8. Step 8: Once the request is approved, proceed with the procurement process with the selected sole source supplier.

Who needs request for sole source?

1. Organizations or individuals who have specific requirements that can only be fulfilled by a particular supplier or source may need to submit a request for sole source procurement.
2. This could include situations where the product or service is patented or copyrighted, where there is a proprietary technology involved, or where there is a long-standing relationship and satisfactory performance history with a specific supplier.
3. In some cases, government agencies may also require a sole source request for transparency and accountability purposes.

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What is request for sole source?

A request for sole source is a formal application submitted to obtain approval for procuring goods or services from a single supplier without a competitive bidding process.

Who is required to file request for sole source?

Generally, any department or agency within an organization that intends to procure goods or services exclusively from one supplier is required to file a request for sole source.

How to fill out request for sole source?

To fill out a request for sole source, one must complete the designated form, providing detailed information about the goods or services needed, the reason for not using a competitive process, and any supporting documentation.

What is the purpose of request for sole source?

The purpose of a request for sole source is to ensure that the procurement process is transparent and justifiable when a specific supplier is deemed necessary for the purchase, thus avoiding potential conflicts of interest.

What information must be reported on request for sole source?

The information required typically includes a description of the goods or services, justification for sole sourcing, alternatives considered, and any relevant supporting documentation or research.