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OROVILLE CITY COUNCIL Council Chambers 1735 Montgomery Street Oroville, CA. 95965May 16, 2023 REGULAR MEETING CLOSED SESSION 4:00 PM OPEN SESSION 4:30 PM AGENDA PUBLIC ACCESS AND PARTICIPATION Please

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How to fill out closed session 400 pm

01

Begin by ensuring that all necessary attendees are present for the closed session at 4:00 pm.

02

Set up a suitable meeting room or space that can accommodate the participants comfortably.

03

Clearly communicate the purpose and agenda of the closed session to the attendees beforehand, so they are aware of what needs to be discussed or addressed.

04

Start the closed session promptly at 4:00 pm. It is advisable to allocate a specific duration for the session to ensure it stays focused and efficient.

05

During the session, ensure that all participants adhere to the rules of the closed session, which may include maintaining confidentiality and avoiding distractions.

06

Facilitate the discussion or address the predetermined topics or issues one by one, allowing each participant to express their views and opinions.

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Take notes or minutes of the closed session to document the key points, decisions, or actions taken during the discussion.

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Conclude the closed session by summarizing the key outcomes, action points, or follow-up tasks that need to be completed.

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Thank the participants for their attendance and contributions before ending the session.

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If necessary, distribute the minutes or key takeaways of the closed session to the attendees for reference or further action.

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Closed session at 4:00 pm may be required by organizations, companies, or groups that need to discuss sensitive or confidential matters.

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The need for a closed session may vary depending on the specific circumstances and objectives of the organization or group.

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What is closed session 400 pm?

Closed Session 400 PM is a specific reporting form used for documenting closed session meetings within certain organizations or government entities.

Who is required to file closed session 400 pm?

Organizations or entities that conduct closed session meetings are generally required to file Closed Session 400 PM.

How to fill out closed session 400 pm?

To fill out Closed Session 400 PM, gather the necessary details about the closed session, including the date, time, participants, and topics discussed, then complete the form according to the guidelines provided by the governing body.

What is the purpose of closed session 400 pm?

The purpose of Closed Session 400 PM is to ensure transparency and accountability in the conduct of closed sessions while documenting the essential details for public record.

What information must be reported on closed session 400 pm?

Information that must be reported includes the date, time, attendees, reason for the closed session, and a summary of the topics discussed.

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