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Chedburgh Parish CouncilMINUTESoftheAnnualMeetingheldattheErskineCentre,ChevingtonRoad,ChedburghonMonday10thJuly2017at7.30pmPresent:Councillors: Cllr Michael Chester (Chair), Margaret Rickard, Teresa
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How to fill out minutes
How to fill out minutes
01
Start by including the date, time, and location of the meeting at the top of the minutes.
02
List the attendees present at the meeting, along with any individuals who were absent.
03
Record the agenda items discussed during the meeting, along with any decisions that were made.
04
Include any action items assigned to specific individuals, along with deadlines for completion.
05
Summarize any discussions or debates that took place during the meeting, without including verbatim transcripts.
06
End the minutes with the name of the person who took the minutes and the date they were approved.
Who needs minutes?
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They may also be needed by individuals who were unable to attend the meeting but need to stay informed of the decisions and actions taken.
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What is minutes?
Minutes are the official written record of the proceedings and decisions made during a meeting.
Who is required to file minutes?
Minutes are typically required to be filed by the secretary of the organization or the person designated to record the proceedings.
How to fill out minutes?
To fill out minutes, document the date, time, and location of the meeting, list attendees, summarize discussions, note decisions made, and record action items.
What is the purpose of minutes?
The purpose of minutes is to provide an official account of the meeting for future reference, to maintain a record of decisions, and to ensure accountability.
What information must be reported on minutes?
Minutes must report the meeting date, time, location, attendees, topics discussed, decisions made, and any action items.
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