Get the free Your OPEN RECORDS REQUEST should be address to

Attach Your Business Card Here Date Department of Procurement City of Atlanta 55 Trinity Avenue, SW, Suite 1900 Atlanta, Georgia 30303 Re: Open Records Request Your Name: Company: Street Address:

How to fill out your open records request

How to Fill Out Your Open Records Request:

1. Start by identifying the public agency or government entity from which you want to request records. It could be a local government office, state agency, or federal department.
2. Look for the specific process or guidelines provided by the agency regarding open records requests. Most agencies have an online portal or a designated public information officer who can guide you through the process.
3. Fill out the required forms or draft a written request. Make sure to include your name, contact information, and a clear and specific description of the records you are seeking. Providing details such as the dates, subject matter, or individuals involved can help in locating the relevant records.
4. Determine the preferred method of submitting your request. Some agencies may allow requests to be sent via email, fax, regular mail, or through their online portal. Choose the option that is most convenient for you.
5. If necessary, be prepared to pay any applicable fees associated with the request. While some agencies provide records for free, others may charge for processing, copying, or mailing the requested documents. Check the agency's fee schedule or contact them directly to inquire about any costs.
6. Submit your completed request following the specified instructions. Keep copies of all documents you submit and request a confirmation receipt or tracking number if available.
7. Be patient and allow the agency a reasonable amount of time to process your request. The time frame for receiving a response varies depending on the jurisdiction and the complexity of the request. However, most agencies are required to respond within a set period, typically within a few weeks.
8. If your request is denied or if you receive an incomplete response, review the agency's reasons for the denial or request further clarification. Depending on the circumstances, you may have the right to appeal the decision or seek legal assistance.
9. Once you receive the requested records, review them carefully and evaluate if they meet your needs. If further clarification or additional documents are required, you may consider contacting the agency for further assistance.
10. Remember to maintain a record of all correspondence and documentation related to your open records request. This will help you track the progress, facilitate any follow-up actions, and preserve a record of your interactions with the agency.

Who Needs Your Open Records Request:

1. Individuals wanting access to public information relevant to their personal matters, such as medical records, property records, or educational records.
2. Journalists or media organizations seeking information for investigative or reporting purposes.
3. Researchers, scholars, or students conducting academic studies or requiring data for their research projects.
4. Advocacy groups or activists gathering evidence or seeking information to support their cause or campaign.
5. Legal professionals or law firms requesting records for a legal case or to build evidence for litigation.
6. Businesses or entrepreneurs requiring information for market research, competitive analysis, or government contracts.
7. Concerned citizens or community organizations interested in accessing information related to matters of public interest or government actions.
8. Non-profit organizations or NGOs seeking data to evaluate the effectiveness of government programs or initiatives.
9. Historians or genealogists exploring information to preserve and document the past.
10. Any person who believes in the importance of government transparency and accountability, and wishes to exercise their right to access public records.

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What is your open records request?

Our open records request is a formal request for information or documents held by a government agency or organization that is accessible to the public.

Who is required to file your open records request?

Any member of the public may file an open records request to obtain information from a government agency or organization.

How to fill out your open records request?

To fill out our open records request, you can typically submit a written request to the relevant government agency or organization, either in person, by mail, or online.

What is the purpose of your open records request?

The purpose of our open records request is to promote transparency and accountability in government operations by making information accessible to the public.

What information must be reported on your open records request?

The information required on an open records request may vary, but typically includes details such as the specific information or documents being requested, the requester's contact information, and the preferred method of delivery.