Get the free Single and Sole Source Request

ST. PETERSBURG COLLEGE SINGLE SOURCE/SOLE SOURCE JUSTIFICATION REQUEST Completion of this form is required as an exemption to soliciting competitive quotes to issue a PO. Requestor Name:___Requestor

How to fill out single and sole source

How to fill out single and sole source

1. Gather all necessary information about the product or service needed.
2. Contact the potential supplier directly to inquire if they are able to provide the product or service as a single and sole source.
3. If the supplier confirms they are able to provide the product or service as a single and sole source, obtain a letter from the supplier stating that they are the only source capable of meeting the requirements.
4. Submit the completed single and sole source justification form along with the supplier's letter to the appropriate department for review and approval.

Who needs single and sole source?

1. Government agencies who have determined that only one supplier is capable of meeting their specific requirements.
2. Companies that have specific technical or proprietary requirements that only one supplier is able to meet.

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What is single and sole source?

Single source refers to a procurement process where a product or service is sourced from one supplier without a competitive bidding process. Sole source means that there is only one possible supplier for a particular product or service due to unique capabilities or circumstances.

Who is required to file single and sole source?

Organizations, particularly in government or publicly funded sectors, that engage in single or sole source procurement practices are required to file single and sole source documentation.

How to fill out single and sole source?

To fill out a single and sole source form, provide details about the supplier, the product or service being procured, justify the reason for not going through a competitive bidding process, and include any necessary supporting documentation.

What is the purpose of single and sole source?

The purpose of single and sole source procurement is to streamline the purchasing process when there is an urgent need, a unique service required, or when competitive bidding is not feasible or practical.

What information must be reported on single and sole source?

Information that must be reported includes supplier details, justification for sole or single sourcing, descriptions of goods or services, and any potential alternatives that were considered.