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University of Sharjah Procurement Sole or Single Supplier Justification Form (SSJ) This form must be completed where the intention is to award a contract and/or place an order in excess of AED 10,000
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How to fill out sole source justification

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How to fill out sole source justification form

01
Obtain the sole source justification form from the appropriate department.
02
Fill in the required information such as the description of the product or service being requested, the reason for selecting the sole source vendor, and the justification for why alternative sources were not considered.
03
Provide any supporting documentation that may be required, such as quotes from the sole source vendor or a statement from the department head approving the selection.
04
Submit the completed sole source justification form to the designated individual or department for review and approval.

Who needs sole source justification form?

01
Anyone in a procurement or purchasing role who is requesting a product or service that can only be obtained from a specific vendor or supplier.

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The sole source justification form is a document used to provide a valid rationale for procuring goods or services from a single supplier without a competitive bidding process.
Typically, government agencies or organizations that are bound by procurement regulations and need to justify non-competitive procurements are required to file a sole source justification form.
To fill out the form, one must provide details such as the description of goods or services, the reasons for sole sourcing, potential alternative suppliers considered, and an explanation of how the selection meets the needs.
The purpose is to ensure transparency and accountability in the procurement process by documenting the reasons for selecting a sole source provider.
The form must report information including the description of the goods or services, justification for why no alternatives exist, details of the supplier, and any other relevant supporting documentation.
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