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PSU/PSUF Gift Agreement Signature Routing Form(2 original Gift Agreements required. Attach any relevant correspondence.) This form ensures that gifts can be administered by the University, are in
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How to fill out gift and entertainment authorization

01
Obtain the gift and entertainment authorization form from the appropriate department or supervisor.
02
Fill out all required fields on the form, including details of the gift or entertainment being provided, the reason for providing it, and the intended recipient.
03
Provide any necessary documentation or justification for the gift or entertainment, if required.
04
Obtain any necessary approvals from management or compliance personnel before submitting the form for processing.
05
Keep a copy of the completed form and any supporting documentation for your records.

Who needs gift and entertainment authorization?

01
Employees who are involved in providing gifts or entertainment to clients, customers, vendors, or other external parties on behalf of the company.
02
Any employee who is subject to company policies or industry regulations requiring disclosure and approval of gifts and entertainment.
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Gift and entertainment authorization is a formal process through which individuals and organizations obtain approval for providing gifts or entertainment to clients, vendors, or other stakeholders, ensuring compliance with ethical and legal standards.
Typically, employees, contractors, and any individuals representing the organization who plan to give or receive gifts or entertainment in a business context are required to file gift and entertainment authorization.
To fill out gift and entertainment authorization, individuals must provide details about the gift or entertainment being offered, including the recipient's name, purpose, value, and any relevant dates. They must also submit the form to their supervisor or compliance department for approval.
The purpose of gift and entertainment authorization is to ensure transparency, avoid conflicts of interest, and maintain ethical standards within the organization by overseeing and regulating the giving and receiving of gifts and entertainment.
The information that must be reported typically includes the recipient’s name and affiliation, a description of the gift or entertainment, estimated value, date of the event or gift, the purpose, and the requester’s details.
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