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Table of Contents Page. II. III. IV.DATA RETENTION 2 MESSAGING NOTIFICATION . 3 COUNTERING and COLLECTION CALENDAR (for Store Consignor only) . 4 USER GUIDE User Administration (UA) . 5 Vendor Organizer
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Contact the university archives department to inquire about the specific requirements for submitting records.
02
Gather all relevant documents including transcripts, diplomas, certificates, and any other academic records.
03
Fill out any necessary forms or applications provided by the university archives department.
04
Organize the documents in a clear and coherent manner to make it easier for archivists to catalog and store them.
05
Submit the records to the university archives department either in person or through a secure online platform.

Who needs university archives and records?

01
University administrators who may need access to past academic records for decision-making purposes.
02
Alumni who want to request copies of their transcripts or other academic records for personal or professional reasons.
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Researchers and historians who rely on university archives to access primary sources for their work.
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Legal entities that may need to verify the accreditation and credibility of a university through its records.
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University archives and records refer to the official documents and materials created, received, and maintained by a university in the course of its operations. This includes records related to administration, academics, research, and other institutional activities that have enduring value.
Typically, all departments and units within the university that create or handle records are required to file university archives and records. This includes administrative offices, academic departments, and research centers.
To fill out university archives and records, individuals should collect the relevant documentation, categorize the records appropriately, complete any required forms specifying the types of records being submitted, and ensure that all records adhere to the university's archival policies.
The purpose of university archives and records is to preserve the institutional memory of the university, support transparency and accountability, facilitate research, and comply with legal and regulatory requirements regarding information management.
The information that must be reported on university archives and records typically includes the type of records, the date of creation, the department responsible, descriptions of the records, and any pertinent retention schedules.
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