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This document outlines the procedures and regulations related to disbursements by the State Controller's Office, including the handling of various types of invoices, claims, and payments, particularly
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How to fill out SAM – DISBURSMENTS

01
Gather all necessary financial documents related to the disbursement.
02
Access the SAM portal and log in with your credentials.
03
Navigate to the DISBURSEMENTS section in the SAM system.
04
Select 'Add New Disbursement' and fill in the required fields such as amount, purpose, and date.
05
Attach any supporting documentation requested, such as invoices or receipts.
06
Review all entered information for accuracy before submission.
07
Submit the completed disbursement form.
08
Monitor the status of the submission through the SAM portal.

Who needs SAM – DISBURSMENTS?

01
Organizations or entities receiving federal funding.
02
Contractors who need to request payments.
03
Grantees managing grant funds.
04
Financial officers responsible for reporting disbursements.
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SAM – DISBURSEMENTS refers to the data submission process used to report financial expenditures made by federal agencies, ensuring transparency and accountability in the use of federal funds.
Entities that receive federal funds or are involved in a federal contract, grant, or cooperative agreement are required to file SAM – DISBURSEMENTS.
To fill out SAM – DISBURSEMENTS, organizations must access the SAM website, provide their financial and organizational details, and report the required expenditure data according to the guidelines provided.
The purpose of SAM – DISBURSEMENTS is to facilitate the tracking and reporting of federal fund disbursements to ensure compliance with federal regulations and promote transparency in government spending.
Reported information on SAM – DISBURSEMENTS must include details such as the amounts disbursed, the purpose of the funds, the recipient's information, and any relevant contract or grant numbers.
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