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MINUTES OF THE REGULAR BOARD MEETING JULY 11, 2016, AT THE MINING TOWN HALL DISCUSSION AND/OR ACTION CAN BE TAKEN ON ALL AGENDA ITEMSNOTICE: IF SOMEONE WITH A DISABILITY REQUIRES THAT THE MEETING
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Gather a list of all board members who are expected to attend the meeting.
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Create a sign-in sheet with spaces for each board member to write their name and title.
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Distribute the sign-in sheet to each board member as they arrive at the meeting.
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Ensure that each board member fills out their name and title on the sign-in sheet before the meeting begins.

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Organizations or companies holding board meetings where attendance records of board members are required for documentation and record-keeping purposes.
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Board members present refers to the individuals who are officially attending a particular board meeting, which may include directors, committee members, and executives.
Usually, the corporate secretary or designated official is required to file the attendance record of board members present during the meeting.
To fill out the board members present record, list each board member's name and indicate their attendance status (present or absent) during the meeting.
The purpose of documenting board members present is to maintain a formal record of who participated in the meeting, which is important for governance, accountability, and legal compliance.
Information that must be reported includes the names of board members, their attendance status, the date of the meeting, and any absentees with relevant reasons, if applicable.
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