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Attachment B: Request for Sole Source Memo FormatDEPARTMENT OF VETERANS AFFAIRSJustification and ApprovalForOther Than Full and Open Competition1. Contracting Activity: Department of Veterans Affairs,
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Contact the relevant party who requires the sole source approval form.
02
Fill in the necessary information accurately on the form.
03
Provide any supporting documents required to justify the need for a sole source approval.
04
Submit the completed form and documents to the appropriate department for review and approval.

Who needs vitas sole source approval?

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Vendors or suppliers who are the only source of a specific product or service needed by the organization.

What is VITA's Sole Source Approval - Virginia IT Agency Form?

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Vitas sole source approval is a process that allows an organization to declare that a product or service is available from only one supplier, thereby justifying the exception to normal competitive procurement processes.
Organizations or entities that seek to procure products or services that are only available from a single supplier are required to file for vitas sole source approval.
To fill out vitas sole source approval, the applicant must complete a form detailing the specifics of the required product or service, the rationale for selecting a sole source provider, and any supporting documentation.
The purpose of vitas sole source approval is to ensure transparency and accountability in procurement processes by justifying the need for bypassing competitive bidding when sourcing from a single supplier.
Information that must be reported includes the description of the product or service, the reason for the sole source designation, the supplier's details, and the estimated cost.
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