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1Board of Trustees Meeting April 20, 2020 6:00 pm (Virtual Meeting) Watch here: http://www.bethlehempubliclibrary.org/watchthemeetinghere/ Agenda Call to order Public participation o Communications
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How to fill out videoconferencing policy

01
Determine the purpose of the videoconferencing policy.
02
Outline guidelines for scheduling video conferences.
03
Include instructions for setting up and joining video conferences.
04
Address security protocols and measures for protecting sensitive information.
05
Specify any equipment or software requirements for video conferencing.
06
Outline procedures for troubleshooting technical issues during video conferences.

Who needs videoconferencing policy?

01
Businesses looking to establish guidelines for video conferencing usage.
02
Employees who regularly engage in video conferences for work purposes.
03
IT departments responsible for managing and supporting video conferencing technology.
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A videoconferencing policy is a set of guidelines and standards that govern the use of videoconferencing technology within an organization or institution to ensure effective communication and compliance with legal and operational standards.
Typically, organizations that utilize videoconferencing for meetings, training, or official communication are required to file a videoconferencing policy, including corporate entities, educational institutions, and government bodies.
To fill out a videoconferencing policy, organizations should outline the purpose, scope, authorized users, procedures for scheduling and conducting meetings, technology requirements, security measures, and compliance with legal standards.
The purpose of a videoconferencing policy is to establish clear protocols for the use of videoconferencing technology, ensuring effective communication, promoting security and privacy, and providing a framework for accountability.
Information typically reported in a videoconferencing policy includes the objectives of the policy, roles and responsibilities of participants, technical requirements, guidelines for recording and storing meetings, and procedures for troubleshooting technical issues.
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